County of San Mateo · 6 hours ago
Office Assistant I/II
San Mateo County, CA
Full-time
Onsite
Entry, Mid Level
$57K/yr - $71K/yr
1+ years expCounty of San Mateo is seeking Office Assistants I/II to provide a variety of routine to moderately difficult office support tasks. The role includes responsibilities such as typing, filing, recordkeeping, and receptionist services, while also supporting other clerical staff as needed.
AssociationGovernmentHealth CareNon Profit
Responsibilities
Act as receptionist and receive and screen visitors and telephone calls and take messages; provide factual information regarding County or unit activities and functions which may require some interpretation of rules, policies and/or procedures
Type correspondence, reports, forms and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated tapes, or brief instructions, using a typewriter or word processor; may compose standard correspondence from brief instructions
Proofread and check typed and other materials for accuracy, completeness, compliance with departmental policies, and correct English usage, including grammar, punctuation, and spelling
Enter, edit, and retrieve data and prepare periodic or special reports from an on-line or personal computer system following established formats and menus
Prepare and update a variety of reports and record which may require the use of arithmetic calculations and consolidating materials from several sources
Maintain records and processes forms, such as work orders, purchase requisitions and others specific to the organizational unit; may make arithmetic or basic statistical calculations
Establish and maintain office files; research and compile information from such files; purge files as required
Review computer-produced and typed reports for accuracy, research exemptions and make corrections as required
May compile materials for meetings, prepare agendas and attend such meetings to take summary notes as required
Operate standard office equipment, including word processors, personal or on-line computers, facsimile equipment and central telephones
Perform such office support activities as opening and distributing mail, processing outgoing mail, erasing dictation tapes, making travel arrangements and preparing purchase requisitions
Provide off hours support as required
Perform related duties as assigned
Qualification
Required
Knowledge of policies and procedures related to the department to which assigned
Knowledge of office practices and procedures, including filing and the operation of standard office equipment
Knowledge of business letter writing and the standard format for typed materials
Knowledge of basic business data processing principles and the use of word processing or personal computing equipment
Knowledge of correct English usage, including spelling, grammar and punctuation
Knowledge of business arithmetic
Knowledge of basic record keeping principles and practices
Skill/Ability to perform detailed office support work accurately
Skill/Ability to compose routine correspondence from brief instructions
Skill/Ability to operate standard office equipment, including a word processor and computer terminal
Skill/Ability to use initiative and sound independent judgment within established guidelines
Skill/Ability to prioritize work and coordinate several activities
Skill/Ability to organize and maintain accurate files and records
Skill/Ability to make accurate arithmetic calculations
Skill/Ability to establish and maintain effective working relationships with those contacted in the course of the work
Skill/Ability to understand and carry out oral and written directions
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying
Office Assistant II: One year of general clerical or office assistant experience
Preferred
Specific positions may require the ability to type at a rate of 40 net words per minute from printed copy
Company
County of San Mateo
County of San Mateo is a government agency that strives to protect and improve the health, safety and welfare of the community.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$0.4MKey Investors
California State Coastal Conservancy
2023-06-28Grant· $0.4M
Leadership Team
Ulysses Ron Vinson Jr.
Director and Co-founder, SMC Labs
Gina Wilson
Chief Financial Officer, County Health
Recent News
2025-09-12
2025-01-24
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