Brigham and Women's Hospital · 3 hours ago
Administrative Assistant II RESEARCH NEUROLOGY
Boston, MA
Full-time
Hybrid
Entry, Mid Level
$18.58/hr - $26.58/hr
2+ years expBrigham and Women's Hospital is a not-for-profit institution focused on patient care, research, and teaching. The Administrative Assistant II will provide routine administrative and secretarial support for the Division of Headache and Facial Pain, ensuring the smooth operation of both the division and the research laboratory.
Health CareMedical
Responsibilities
Prepare reports, meeting minutes and correspondence
Create and edit documents, spreadsheets and presentations
Manage schedules, arrange appointments and itineraries
Coordinate meetings, travel, conference calls, and complete expense reports
Answer and transfer phone calls
May perform transcription and proofread and edit literature, prepare applications for department
Remain knowledgeable of business unit policies
May make contacts of a sensitive, complex, and confidential nature
Complete routine tasks under moderate supervision
Comply with all policies and standards
Perform other duties as assigned
Qualification
Required
High School Diploma or Equivalent required
Administrative Assistant or Secretarial Experience 2-3 years required
Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing
Proficiency in MS Office
Ability to proofread and edit written documents
Ability to use phone system
Managing one's own time and the time of others
Strong verbal & written communication skills
Strong interpersonal, written and oral skills
Ability to use standard office equipment
Familiarity with medical terminology
Preferred
Trade/Technical/Vocational Diploma, Related Field of Study preferred
Experience With Event Management Preferred
Excellent spoken and written communications skills, including accurate grammar, spelling and punctuation; familiarity with scientific and medical terminology; able to communicate complex information accurately
Highly proficient with Microsoft Office and other standard business software, including Windows and Mac OS. Able to learn new software tools quickly
Proficiency with spreadsheet management including numbers, able to manage expenses, budgets and purchasing
Proficiency with responsibly using and verifying AI generated content to improve workflows (e.g. ChatGPT, google Gemini, Claude)
Strong organizational skills, including ability to manage calendars, schedules, and prioritization among multiple tasks, often with tight deadlines
A professional demeanor, able to interact effectively with senior clinicians, researchers and colleagues at all levels inside and outside the organization
Can manage confidential information (e.g. personnel or financial matters) with discretion
Enthusiasm for science and medicine, commitment to PIN mission of understanding the brain and treating brain diseases
A problem-solving mindset, undeterred by frequent change, can use initiative and judgment to overcome administrative obstacles, learn new skills and solve unfamiliar challenges
Ability to prioritize in order to meet deadlines
Able to learn a variety of digital apps/platforms, and troubleshoot basic IT issues (logins, passwords, navigating Workday, MS Teams, Zoom and other platforms, editing web pages, managing email distribution lists, etc).Proficient with numbers, spreadsheets and charts
Strong writing skills – able to communicate clearly and accurately by email
Event organization, including room reservation and setup, food and drink orders, online registration, distributing announcements
Strong interpersonal skills – able to develop rapport and to interact with colleagues at all levels in the organization
Multitasking and time management – prioritizing tasks from several faculty members
Benefits
Comprehensive benefits
Career advancement opportunities
Differentials
Premiums and bonuses
Recognition programs designed to celebrate your contributions and support your professional growth
Company
Brigham and Women's Hospital
Brigham and Women's Hospital is an academic medical center based in Boston, Massachusetts.
10001+ employees
H1B Sponsorship
Brigham and Women's Hospital has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (219)
2024 (174)
2023 (202)
2022 (220)
2021 (137)
2020 (157)
Funding
Current Stage
Late StageTotal Funding
$22.15MKey Investors
American Medical AssociationThe Leona M. and Harry B. Helmsley Charitable TrustMassachusetts Life Sciences Center
2023-06-21Grant
2022-06-30Grant· $16M
2021-01-08Grant· $0.4M
Leadership Team
Caroline Fox
Associate Professor (Part Time), Medicine
David Silbersweig
Chairman Emeritus
Recent News
Company data provided by crunchbase