The University of Texas at El Paso · 4 days ago
Administrative Specialist I
El Paso, TX
Full-time
Onsite
Mid Level
$38K/yr - $38K/yr
4+ years expThe University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. This position provides clerical and administrative support, requiring judgment and discretion, while maintaining official records and executing administrative policies.
EducationHigher EducationUniversities
Responsibilities
Provides administrative support for management and department staff, including preparing letters or memorandums, and purchase requisitions; compiles, generates and distributes reports or other information requests, as needed or requested; files correspondence and other records; responds to correspondence independently when possible; routes priority mail to supervisor
Acts as a liaison for management by effectively interacting with internal and external customers/staff
Acts as custodian of university documents and records
May perform the reception activities, which include meeting and greeting visitors or customers, answering telephones, giving general information, or routing incoming calls to the appropriate personnel. May assist others who are tasked with placing outgoing calls to support management or department personnel
Maintains a high degree of confidentiality on all sensitive information this position is privy to; manages supervisor calendars and independently schedules appointments; assists in initiating documentation for new hires, reappointments, and position changes
Arranges department programs or events, by arranging for facilities (and caterer), issuing information or invitations, and coordinating speakers
Maintains inventory and tracking system of equipment and supplies. Processes departmental requisitions for equipment and supplies as requested
Coordinates department travel by handling conference registrations, travel authorizations, booking of airfare and hotel, and employee reimbursements
Manages the monthly reconciliation of accounts and maintains all backup documentation for the statement of accounts
Knowledge of all Microsoft Office software and able to learn and use institutional software systems
Complies with all State and University policies
Other duties may be assigned
Qualification
Required
Associate's degree or equivalent from two-year college or technical school within area of assigned responsibility
Four years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience
Preferred
Experience in an office setting (particularly a higher education setting) as well as experience in data collection and reporting
Benefits
Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform
Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans
Retirement Programs
Longevity Pay
Paid Vacation & Sick Leave
Paid Holidays
Employee Discounts & Perks
Employee Education Assistance program
And much more! Visit our Benefits Summary Page for more information on our additional benefits.
Company
The University of Texas at El Paso
The University of Texas at El Paso.
1001-5000 employees
H1B Sponsorship
The University of Texas at El Paso has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (17)
2024 (6)
2023 (24)
2022 (34)
2021 (36)
2020 (36)
Funding
Current Stage
Late StageTotal Funding
$2.8MKey Investors
Google.orgNational Cancer InstituteU.S. Department of Education
2024-06-04Grant· $1M
2023-04-06Grant· $1M
2022-09-13Grant· $0.55M
Leadership Team
Guadalupe V.
Senior Assoc. Vice President for Business Affairs/Deputy Chief Financial Officer, CGFM
Mark McGurk
CFO/Vice President for Business Affairs, CPA, CGFM
Recent News
2025-10-14
News-Medical.Net
2025-08-17
Company data provided by crunchbase