May Institute · 13 hours ago
Human Resources Administrative Assistant
Randolph, MA
Full-time
Onsite
Entry Level
$24/hr - $24/hr
2+ years expMay Institute is seeking a Human Resources Administrative Assistant to join their HR team. This role provides essential administrative support for HR operations, ensuring accurate records and excellent service to employees while assisting the SVP of HR.
EducationHealth CareHospitalNon Profit
Responsibilities
Maintain employee personnel files and HR systems, ensuring accuracy and confidentiality
Manage leave of absence by tracking documentation, building and maintaining leave spreadsheets and conducting bi-weekly meetings with HR field representatives
Maintain the Leave of absence mailbox and respond to employees’ and HR Field Representatives’ inquiries regarding FMLA eligibility, procedures, policies and preparing leave paperwork
Prepare reports, spreadsheets, and HR documentation as requested
Update the MA DFML website with the employer’s response to notifications received for State leave requests from employees
Support compliance efforts, including audits, I-9 verifications, and required postings
Provide administrative support to the SVP of HR, including scheduling meetings, maintaining calendars, preparing correspondence and reconciliation of invoices
Perform general office duties such as filing, scanning, data entry, and ordering supplies
Qualification
Required
High school diploma or equivalent required; associate or bachelor's degree preferred, or equivalent work experience
2+ years of administrative or HR support experience preferred
Strong organizational skills and attention to detail
Ability to handle sensitive and confidential information with professionalism
Proficiency in Microsoft Office (Outlook, Word, Excel); experience with HRIS systems a plus
Excellent written and verbal communication skills
Ability to prioritize tasks, meet deadlines, and work in a fast-paced environment
Preferred
associate or bachelor's degree
2+ years of administrative or HR support experience
Benefits
Health Benefits: Medical, dental, and vision insurance.
Education Support: Tuition reimbursement & student loan repayment assistance.
Retirement Planning: 403B with employer match.
Career Growth: Paid training, certification programs, and advancement pathways.
Well-Being Resources: Access our Employee Assistance Program (EAP) for 24/7 support.
Flexibility: Dependent care FSA and additional voluntary benefits.
Company
May Institute
DESCRIPTION AND NOTICE OF NON-DISCRIMINATION May Institute is a nonprofit organization that is a national leader in the field of applied behavior analysis, serving autistic individuals and those with other developmental disabilities, brain injury and neurobehavioral disorders, and other special needs.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Lauren Solotar
Chief Executive Officer
Michael Tobin
Chief Financial Officer
Recent News
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