Cambridge Associates · 21 hours ago
Workplace Operations Assistant Manager
Arlington
Full-time
Onsite
Mid, Senior Level
$81K/yr - $106K/yr
2+ years expCambridge Associates is a leading global investment firm focused on helping clients manage custom investment portfolios. The Workplace Operations Assistant Manager plays a crucial role in leading the Workplace Operations team, ensuring high-quality service and productivity while managing office operations and supporting employee and visitor needs.
FinanceFinancial ServicesService IndustryVenture Capital
Responsibilities
Hire, train, mentor, and develop Workplace Operations team members
Provide written performance assessments and lead performance reviews
Identify knowledge gaps within team and develop strategies to address them
Effectively manage the time and output of the Print Production, Mail and Facilities teams by prioritizing and assigning tasks to ensure quality and timeliness
Ensures adequate coverage levels for the department
Oversee completion of routine audits and reviews by Workplace Operations team
Collaborate with the Office Head to align priorities and support overall office objectives
Oversee the operability, tracking, and reporting of production, mail and facilities equipment, including large multifunction printing devices
Manage office supplies inventory (kitchen, production, etc.), including ordering, stocking, and distributing supplies as needed
Ensure the office environment is clean, organized, and well-maintained; monitor for interruptions and anticipate office needs with proactive solutions
Liaise with building engineering teams and coordinate to address workplace and facility’s needs
Serve as a primary on-site point of contact for vendors and sub-contractors
Coordinate with building engineers to resolve operability and maintenance issues in common areas
Ensure the appearance of all spaces (hallway, conference rooms, team and meeting rooms, distribution center, kitchen and supply stations) reflects excellent housekeeping and CA professional standards
Oversee small to midsize projects for new amenities, services, or vendors as needed
Manage department activities and projects within established budget, monitor expenditure and ensure cost-effective operations
Provide backup support to core Facilities and Printing and Distribution functions, as required
Coordinate and support Workplace Operations new hire welcome procedures – including a comprehensive office tour, HC and IT requirements, and an overall welcoming approach
Support reception processes including greeting and providing general support to visitors. When needed, act as a point of contact for internal and external clients, ensuring a professional and welcoming environment
Issue and revoke access badges; enable and disable badge access in accordance with security guidelines
Ensure shred bins are always locked and picked up according to shredding schedule
Assist in organizing company events, meetings, and conferences, including venue selection, catering, and logistics
Coordinate with vendors and service providers to ensure successful execution of events
Maintain and troubleshoot office equipment, including computers, printers, and telecommunication systems in coordination with remote IT support
Lead the implementation and maintenance of office software and systems, providing support as needed
Make thorough and informed decisions to ensure optimal workplace operations
Take ownership of office processes, identifying areas for improvement and implementing changes to enhance efficiency and productivity
Develop and document standard operating procedures (SOPs) for various workplace tasks and ensure adherence
Update and maintain Workplace Operations CA Home page
Ensure compliance with CA policies and procedures, including health and safety regulations
Handle sensitive information with the utmost confidentiality and discretion
Qualification
Required
Associate degree preferred and/or 2-4 years related work experience
Two or three years of supervisory experience (any field)
Proficiency with Adobe Acrobat and Microsoft Office Suite, especially Word and Outlook
Availability to work overtime with little or no notice
Ability to stand for long periods of time; ability to lift 30 pounds (Facilities Maintenance and Production & Mail only)
Excellent organizational and time management skills, with the ability to balance competing interest and needs, prioritize tasks, and meet deadlines
Ability to learn quickly and adapt to new challenges; ability to work well under pressure
Strong written and verbal communication skills, with a professional and courteous demeanor
Attention to detail and problem-solving skills, with a proactive approach to identifying and addressing issues
Discretion with highly confidential and sensitive information
Benefits
Annual performance-based bonus
Comprehensive, competitive benefits package
Company
Cambridge Associates
Cambridge Associates is an investment firm that helps endowments and foundations, and pension plans to manage custom investment portfolios.
1001-5000 employees
H1B Sponsorship
Cambridge Associates has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (3)
2023 (4)
2022 (3)
2021 (1)
2020 (4)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Sofina
2018-05-16Private Equity
Leadership Team
David Druley
Chief Executive Officer and Board Member
Alex Koriath
Head of the European Pension Practice
Recent News
2025-11-04
Company data provided by crunchbase