Tennessee Technological University · 3 hours ago
Assistant to the Chief Audit Executive (Administrative Services Specialist III)
Cookeville, TN
Full-time
Onsite
Mid Level
4+ years expTennessee Technological University is seeking an Administrative Services Specialist III to provide office operations for the Office of Internal Audit and Enterprise Risk Management. This role involves supporting the Chief Audit Executive and audit staff with various administrative and coordination tasks, ensuring smooth office operations and communication with university leadership and external auditors.
EducationHigher EducationUniversities
Responsibilities
Executive assistance for the Chief Audit Executive (50%) - scheduling & coordinating meetings, travel, & training, answering phones, administration of the Audit Committee meeting materials as needed, handling confidential and sensitive information, communicating with university constituents including senior leadership, the Audit Committee, and external auditors, including the state, preparing and coordinating written correspondence, reports & various communication as needed, & assisting with Audit Committee meetings as needed
Administrative support for the Enterprise Risk Management Function and Audit Staff (15%) - scheduling & coordinating meetings, travel, & training, answering phones, maintaining risk assessment and related control information, & assisting with written reports or communication for the office staff
Quality Assurance Improvement Program Maintenance (15%) - Organizing and maintaining documentation to support the Office of Internal Audit's required ongoing quality assurance improvement program (QAIP) & coordinating periodic external reviews, including documentation & travel coordination for other executives
Office Administration (15%) - managing administrative office operations with minimal supervision, including greeting visitors, answering phones, coordinating office maintenance, administering office contracts, ordering supplies, reconciling the office account(s), & other duties as needed
Audit & Advisory Reviews (5%) - assisting with various audits or reviews by gathering, organizing, or verifying information for compliance or accuracy and coordinating & maintaining documented department surveys
Qualification
Required
Bachelor's degree from an accredited institution
Four years of related professional experience
Preferred
Bachelor's degree from an accredited institution in a business-related field and/or a master's degree
One or more years' experience supporting an executive level position in addition to experience publishing materials to Audit Committee or Board of Trustee members in a Board specific system or similar form
Eight or more years professional experience
Certified Administrative Professional (CAP)
Benefits
Accumulation of two vacation days per month
One sick leave day per month
Thirteen University holidays
Medical and life insurance (shared cost with the university)
Retirement
Optional 401k
Educational benefits
Company
Tennessee Technological University
Tennessee Technological University is a comprehensive university that offers more than 40 bachelor's degree and 20 graduate degree programs.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$4.87MKey Investors
US Department of Energy
2024-10-31Grant· $4.87M
Leadership Team
Karen Lykins
Chief Communication Officer
Recent News
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