Teekay · 17 hours ago
Office & Human Resources Coordinator
Houston, Texas, United States
Full-time
Hybrid
Mid Level
3+ years expTeekay is one of the world’s largest marine energy transportation companies, providing essential services in the global energy supply chain. They are seeking an Office & Human Resources Coordinator to ensure smooth daily operations and support key HR functions, including employee engagement and compliance. The role involves administrative support, event planning, and managing HR operations for both office-based and offshore teams.
ShippingTransportation
Responsibilities
Ensure smooth daily office operations including facility support liaising with building management, parking and building access, office and kitchen supplies and guest hospitality
Provide comprehensive administrative support to the leadership team and employees, ensuring consistent and efficient service delivery
Arrange travel plans and itineraries, calendar management, expense reporting and office invoice processing
Lead the organization of employee engagement activities, social events, team-building activities, along with corporate meetings, customer and special events, including offsite events as requested
Align with the wider organization on town halls, knowledge shares, and other company-wide initiatives to ensure a consistent approach
Support CSR strategy by driving various initiatives throughout the year, including active participation, communicating CSR opportunities to employees, coordinating activities and employee participation, and tracking expenditures
Manage key vendors and office-related services for the Houston Office and Freeport base
Support HR Operations including fielding day-to-day employee queries regarding HR policies, processes, benefits or other and direct to HR specialist as needed
Coordinate the employee onboarding and offboarding experience including organizing sessions, preparing materials, and ensuring all required documentation is completed
Coordinate the Marine HR Drug & Alcohol process through monitoring compliance reports, booking appointments and ensuring records are complete and accurate
Champion local HR processes as guided by the HR team in the areas of performance development, systems, policy reviews, wellness initiatives, audit and compliance
Support work rotation travel requirements for the offshore team including acting as back up for travel bookings, monitoring PO’s and preparing travel letters
Support with Marine HR operational planning and reporting including monitoring rotation schedules, hours of work and rest reconciliations, payroll policies, performance and training compliance
Process payroll submissions and assist with payroll-related administrative tasks and employee benefits coordination as directed by the HR team
Support HR compliance activities by ensuring employees and training records are kept up to date and accurate
Assist with ad hoc administrative and HR projects as assigned
Qualification
Required
3+ years of experience in an office administrative and/or HR support role
Strong organizational and multitasking abilities with excellent attention to detail
Self-motivated and proactive with a solutions-driven approach to work
Excellent interpersonal, verbal, and written communication skills
Ability to build successful relationships with internal and external stakeholders at all levels
High degree of integrity, discretion, and ability to handle confidential information
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint)
Positive attitude and ability to adapt to changing priorities in a fast-paced environment
Strong event planning and coordination skills
Preferred
Degree in human resource management, business administration, or related field (or currently pursuing)
Experience with payroll processing or benefits administration
Knowledge of employment laws and HR best practices
Benefits
Competitive total compensation package
Company
Teekay
Teekay is a leading provider of international crude oil marine transportation services.
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
unknown2021-10-05Acquired
2005-05-05IPO
Leadership Team
Shawn Alvares
Chief Officer
Recent News
2025-11-01
2025-09-19
Company data provided by crunchbase