Interstates · 11 hours ago
Administrative Assistant II
Omaha, NE
Full-time
Onsite
Mid Level
3+ years expInterstates is looking for an experienced Administrative Assistant to support key business leaders as a trusted partner. This role involves managing calendars, coordinating meetings, and ensuring smooth operational workflows within a collaborative environment.
Building MaterialReal Estate
Responsibilities
Manage leader calendars, schedules, and meeting coordination
Coordinate travel arrangements and expense reporting
Assist with day‑to‑day administrative and operational needs
Provide first‑pass support on reports, presentations, and business documents
Help organize information, improve clarity, and ensure materials are ready for use
Coordinate recurring meetings (weekly, quarterly, and planning sessions)
Prepare agendas, capture meeting notes, and track follow‑up actions
Help maintain accountability across teams and initiatives
Help track and update project opportunities
Maintain documentation and standards, ensuring consistent formatting, clear structure, accountability for follow‑through
Qualification
Required
3+ years of experience in an administrative, assistant, or coordinator role
Strong administrative experience supporting key leaders
Ability to think critically, ask good questions, and offer input
Highly organized with excellent follow-through
Comfortable managing frequent calendar changes and shifting priorities
Clear communicator—written and verbal
Ability to multitask, prioritize work, and operate independently
Proficient with Microsoft tools (Outlook, Word, PowerPoint, Excel)
Company
Interstates
Interstates is a construction company that offers electrical engineering and construction services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Scott Peterson
Chief Executive Officer
Joel Van Egdom
Chief Financial Officer
Company data provided by crunchbase