Findorff · 10 hours ago
Project Assistant
Verona, WI
Full-time
Onsite
New Grad, Entry LevelFindorff is one of the region's most trusted construction firms, committed to quality and relationships. As a Project Assistant, you’ll provide vital administrative support across multiple construction projects, ensuring the timely flow of documentation and information.
Real Estate
Responsibilities
Reviewing and issuing contracts and change orders through CMiC and DocuSign
Requesting, tracking, and reviewing certificates of insurance and other required administrative paperwork from subcontractors and vendors
Processing submittals, including creation, distribution, and tracking
Issuing and managing Construction Bulletins, Requests for Quotes (RFQs), and plan/specification updates
Supporting project closeout activities, including punch lists, O&M manuals, and warranty documentation
Communicating with architects, vendors, and internal teams
Organizing and maintaining project documentation (digital and physical files)
Assisting with general administrative tasks such as correspondence, downloading and distributing plans, and supporting the Project Team in the field and office
Qualification
Required
Excels at communication, time management, and adapting to different personalities and work styles
Detail-oriented, efficient, and capable of working both independently and collaboratively
Ability to adjust schedule when needed to accommodate high-priority items
Demonstrates strong organizational and multi-tasking skills
Proactive mindset to problem-solving and a willingness to support wherever needed
Prior administrative experience — construction background is a plus, but not required
Proficient in Microsoft Office, especially Outlook and Excel
Preferred
Proficient in CMiC, Autodesk, Pype, and DocuSign is a plus!
Benefits
Competitive pay and benefits
A people-first, inclusive culture
Heated, underground parking
Onsite fitness center (Madison office)
Employee Stock Ownership Plan (ESOP)
Generous PTO and floating holidays
Healthy 401(k) and Profit Sharing
Paid Parental Leave
Findorff Shop credit to buy company swag
Career growth and development
Mentorship and guidance
Company
Findorff
Findorff is an employee-owned construction company dedicated to building and going beyond for our clients, employees, and community.
Founded in 1890
1001-5000 employees
H1B Sponsorship
Findorff has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (2)
2023 (2)
2022 (4)
2021 (3)
2020 (2)
Funding
Current Stage
Late StageLeadership Team
Jim Yehle
President & CEO at J.H. Findorff & Son Inc.
Ben Pechan
Chief Financial Officer
Recent News
BizTimes - Milwaukee Business News
2025-01-15
Company data provided by crunchbase