Interstate Equities Corporation · 18 hours ago
Renovations Coordinator
Brea, CA, US
Full-time
Hybrid
Entry Level
$30/hr - $32/hr
1+ years expInterstate Equities Corporation (IEC) is a vertically integrated real estate investment firm specializing in value-add multifamily properties. As a Renovation Coordinator at IEC, you will support construction Project Managers by managing contracts, change orders, and vendor relationships while ensuring that unit renovations run smoothly.
FinanceReal EstateReal Estate Investment
Responsibilities
Oversee the preparation, negotiation, approval, and execution of various contracts, purchase orders, and change orders. Utilize DocuSign for contract management and ensure all documentation is processed efficiently
Maintain strong relationships with contractors and suppliers. Ensure timely processing of vendor payments and follow up on any outstanding invoices. Verify compliance with project requirements, including insurance and licensure
Keep accurate and detailed records of unit renovations, ensuring that all project milestones are tracked and communicated effectively to relevant stakeholders
Collaborate closely with the internal operations team, accounting, and vendors for payment processing and contracting. Ensure smooth communication and coordination among all relevant internal teams
Prepare Requests for Proposals (RFPs), support detailed scope of work development, and manage the bid and selection process. Create contract documents for the selection and award of contractors
Support project cost reporting, scheduling, work breakdown structures, project setup, and closeout. Execute downstream contract administration, including Requests for Information (RFIs), submittals, meeting minutes, change management, and claims mitigation
Establish, review, and implement project documentation and filing systems. Facilitate project turnover documentation, recordkeeping, warranty, and project closeout processes. Ensure compliance with all project-related activities by consistently applying company policies and procedures
Prepare loan draw packages, ensuring all required documentation is complete and submitted in a timely manner
Coordinate project activities and maintain effective communication among all project stakeholders. Prepare internal project meeting agendas and minutes, ensuring timely dissemination of information
Provide comprehensive administrative support for both field and office project teams. Handle incoming calls professionally and ensure accurate filing and distribution of project correspondence
Qualification
Required
Associate's degree (AA) or equivalent from a two-year college or technical school is required
1-2 years of experience in construction administration or a related role
Strong experience with contract and vendor management is essential
Proficiency in Smartsheet or other project management software is required
Excellent computer skills and proficiency in Docusign and Microsoft Office (Word, Excel, Outlook, Onedrive, and Sharepoint)
Preferred
A bachelor's degree (BA/BS) from a four-year college or university is preferred
Benefits
Company paid healthcare premiums at 100%, specifically for the employee, with options to buy up
401(k) Plan, with 4% company match
Flexible Spending/Health Savings Accounts
Company paid Life Insurance and Long-Term Disability Insurance, specifically for the employee, with options to buy up
Company Paid Holidays
Employee Assistance Plan
Employee Discounts
Commuter Benefit
Company
Interstate Equities Corporation
Interstate Equities is a vertically integrated real estate investment and management firm that deals with real estate investment services.
51-200 employees
Funding
Current Stage
Growth StageRecent News
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