California Polytechnic State University-San Luis Obispo · 2 days ago
Emergency Hire - Administrative Coordinator - Architectural Engineering Department
SLO Area
Contract
Onsite
Mid, Senior Level
$25.19/hr - $27.81/hr
5+ years expCalifornia Polytechnic State University-San Luis Obispo is a renowned public university known for its Learn by Doing pedagogy. The Administrative Coordinator will oversee daily operations of the Architectural Engineering Department, manage budgets, coordinate faculty recruitments, and serve as a liaison for various administrative functions.
Higher Education
No H1B
Responsibilities
Oversee the daily operations of the department office and supervise student assistants. Recommend and develop new department procedures as needed. Compose correspondence for department head signature. Compile (research and prepare) reports for department head, faculty, administrative offices, external agencies and organizations
Assist department head with budget monitoring and projections. Track revenue and expenditures for all funding sources, ensuring proper use of funds and compliance with policies and procedures. Prepare monthly ProCard reports, process reimbursements and oversee reconciliation of travel claims
Coordinate and monitor all activities related to faculty retention, promotion, tenure evaluations. Assist and advise departmental peer review committee in all areas of the faculty evaluation process and ensure accuracy of the review cycle. Communicate the department, college, and university policies, procedures, and deadlines to ensure procedural compliance
Serve as department liaison for HR, Academic Personnel, and Payroll Office; interpret and communicate department, college, and university HR, Academic Personnel, and payroll policies and procedures to faculty. Prepare faculty contracts, track entitlements as required. Review Master Payroll Certification. Coordinate recruitments for student assistants, hire and approve time cards
Coordinate faculty recruitments, including managing requisitions and posting advertisements, coordinating interview logistics
Interpret and communicate department, college, and university budget policies and procedures to ensure compliance
Process donations through CAED Dean’s Office. Oversee donor thank-you letters and recognition in departmental publications. Coordinate new scholarship opportunities with CAED Advancement Office, Financial Aid, and CP Advancement Scholarship Coordinator
Coordinate department events including space reservations, catering, guest parking, and invitations
Greet visitors and respond to inquiries from students, parents, faculty, staff and the general public regarding department, college and university information, policies and procedures
Qualification
Required
High school diploma or its equivalent
Type 45 wpm
Five years of general office support or technical experience
Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience
Satisfactory completion of a background check (including a criminal records check) is required for employment
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment
Applicants for staff and management positions must be authorized to work for any employer in the U.S
Benefits
Health, dental and vision insurance
Retirement participation in the Public Employees' Retirement System
Educational benefits for eligible employees
Company
California Polytechnic State University-San Luis Obispo
Founded in 1901, California Polytechnic State University (Cal Poly) is one of five comprehensive polytechnic universities in the U.S.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Christina Diaz
Executive Assistant, Office of the Vice President, University Development & Foundation CEO
Megan Miyamoto
Chief Marketing Officer of the Cal Poly Marching Band
Recent News
Providence Business News
2025-01-14
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