Harbor Freight Tools · 11 hours ago
Administrative Assistant (Non-profit)- Hybrid - Los Angeles, CA
Calabasas, CA
Full-time
Hybrid
Entry Level
$70K/yr - $75K/yr
2+ years expHarbor Freight Tools USA, Inc. is a national tool retailer that has been in operation for 45 years, and they are seeking an Administrative Assistant to support The Smidt Foundation. The role involves managing schedules, organizing meetings, maintaining records, and providing administrative support in a fast-paced environment.
ManufacturingRetail
Responsibilities
Manage and maintain highly accurate files, databases, historic records, expense reports, and confidential documents
Assist with phone and email communication
Arrange and support intra team-related meetings, calendar, agendas and follow up
Coordinate and support weekly meetings and follow up with program, legal and finance teams
Anchor foundation event and meeting planning, invitations, RSVPs, logistics, and support, engaging external partners, grantees, advisors, and community members
Conduct and summarize research on topics of interest to the foundation
Manage supervisor’s calendar, schedule meetings, prepare briefing material related to these meetings
Provide support for budget and other report preparation and distribution for the philanthropy team
Prepare and maintain meeting agendas, PowerPoint presentations, spreadsheets, other documents. Access database, report, and video extracts where pertinent
Participate actively in team learning efforts
Additional duties as assigned by manager
Qualification
Required
Bachelor's Degree preferred, but not required
2-3+ years' experience as administrative assistant or similar work experience
MS Office proficient: Word, Excel, PowerPoint, Outlook; Mailchimp a plus
Internet research knowledge
Collaborative; works well in team environment
Highly detail-oriented with strong analytic skills, creative and self-motivated, excellent written and verbal communication skills
Ability to work in a fast-paced environment with minimal on-site supervision
Highly organized with strong time management skills and attentiveness to details
Ability to manage and complete multiple tasks/projects
Strong problem-solving skills and resourcefulness
Experience supporting a senior leadership team
Someone who loves to learn and grow in a fast-paced environment
Someone who flourishes in a highly collaborative team
General office environment requiring ability to stand, walk, sit for extended periods of time
Speak and listen to others in person and over the phone and video conferencing
Use keyboard and read from computer screen and reports
The ability to lift up to 15 lbs
Must be able to perform this job safely in accordance with standard operating procedures and good manufacturing practices, without endangering the health or safety of self or others
Benefits
Medical
Dental
Vision
Life insurance
Short-term and long-term disability
401k plan
Paid time off up to 236 hours per year
Paid sick time up to 80 hours per year unless otherwise required by law
Company
Harbor Freight Tools
Harbor Freight Tools is a leader in providing high-quality tools at the lowest prices in the industry.
10001+ employees
H1B Sponsorship
Harbor Freight Tools has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (3)
2023 (2)
2022 (6)
2021 (4)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Jean-Michel Kientz
Chief Technology Officer
Tomas Kokko
EVP & Chief Financial Officer
Recent News
2025-12-03
2025-11-30
vermontbiz.com
2025-11-10
Company data provided by crunchbase