Hengst Filtration | North America · 17 hours ago
Executive Administrative Assistant
Raleigh, NC
Full-time
Onsite
Mid Level
3+ years expHengst Filtration | North America is seeking a highly organized and detail-driven Administrative Specialist to support their President and senior leadership team. This role involves providing executive support, managing office operations, and coordinating logistics for an upcoming office relocation.
Mechanical Or Industrial Engineering
Responsibilities
Provide direct administrative support to the President and senior leaders, including calendar management, meeting coordination, and travel arrangements
Prepare, proofread, and manage business correspondence, reports, memos, and presentations
Coordinate and facilitate meetings by preparing agendas, managing logistics, taking meeting notes, and ensuring timely follow-up on action items
Track and submit expense reports, monitor budgets, and assist with financial documentation as needed
Receive and manage internal and external communications with professionalism, discretion, and accuracy
Oversee daily office operations to ensure a clean, organized, and efficient working environment
Act as liaison with building management, vendors, and service providers (cleaning, IT support, equipment repair, etc.)
Manage office supply inventory and place timely orders to support team needs
Support planning, execution and design details of the company’s upcoming move to a larger office space
Maintain timelines and communicate updates across departments to ensure a smooth transition
Help coordinate internal communications, events, and meetings as needed
Oversee the Hengst NA voicemail inbox, ensuring timely review and accurate routing of messages to the appropriate person or department
Take on special administrative or operations projects to support business needs
Qualification
Required
Excellent Communication: Clear, professional writing and verbal communication with all levels of staff and external partners
Strong Organization: Able to juggle multiple priorities, manage time effectively, and meet deadlines
Tech-Savviness: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); ability to quickly learn new tools or platforms
Attention to Detail: You spot inconsistencies, double-check your work, and maintain accurate records
Initiative: A self-starter who takes ownership, solves problems, and asks the right questions
Professionalism & Discretion: Able to handle confidential and sensitive information with integrity
Customer Service Orientation: Friendly and helpful, always looking for ways to improve the employee experience
Associate's degree in business or related discipline; Bachelor's degree preferred
Minimum 3–5 years of experience in an administrative support or office management role
Experience supporting executive leadership is highly desirable
Prior involvement in office setup, moves, or facilities coordination is a plus
Preferred
Bachelor's degree preferred
Experience supporting executive leadership is highly desirable
Prior involvement in office setup, moves, or facilities coordination is a plus
Company
Hengst Filtration | North America
Mobility, health, technology, environmental protection & sustainability - Hengst Filtration works on the big issues of our time every day.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase