Odyssey Systems · 1 day ago
Program Manager/Admin Support Specialist
US-MA-Hanscom AFB
Full-time
Onsite
Mid Level
3+ years expOdyssey Systems is a technical, engineering, and integration company serving the warfighting ecosystem. They are seeking a Program Manager/Admin Support Specialist to provide support to Command, Control, Communications, and Battle Management (C3BM), ensuring effective communication and coordination of various program initiatives.
ConsultingProject ManagementTechnical Support
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate
Monitors progress toward accomplishment of various taskings and initiatives
Provides support by supplying the information and background for the preparation of program events
Drafts documents for the approval and signature of leadership
Disseminates program policy and specific initiative guidance for members of the organization
Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates
Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers
Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution
Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
Maintain appointment calendars and conference room schedules
Answer telephones, forward messages, and provide responses to routine queries
Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses
Provide inputs and recommendations regarding administrative and office management processes and procedures
Assist with preparation of and updates to program office file management documents
Prepare agendas, reports and briefings for staff meetings
Assist Government with management of organization’s workflow
Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator’s Manual utilizing the Defense Travel System
Answer telephones, forward messages to appropriate Acquisition program team members, as required, and provide Government initiated/approved responses to routine queries
Support cost and schedule reduction activities for acquisition and development efforts
Provide program level acquisition support to the Program Manager and Integrated Product Team
Leads by helping guide successful program execution to maintain the acquisition battle rhythm and deliver warfighter capability
Provide support and solutions to program leadership to facilitate successful contract execution for the program and analyzes overall program health and advises program leadership on options to maintain cost, schedule and performance objectives
Support and develop various briefings/schedules of program status and acquisition tasks to senior management
Provide Program Management inputs to Request for Proposal (RFPs) including systems specs, Electronic Warfare Systems (SRDs), Statement of Work (SOWs), and Contract Data Requirements List (CDRLs), and other RFP products
Review acquisition documents and provides comments with programmatic perspective to ensure consistency and accuracy. Documents may include, but are not limited to, ADMs, LCSP, Acquisition Strategies, APBs, Risk Management Plans, PMRs and milestone decision briefings
Qualification
Required
Must be a US citizen
Must have and be able to maintain a Top Secret Level Clearance and have current SCI eligibility
Preferred
Bachelor's or Master's Degree in related field
3+ years of related experience with at least 3 years in the DoD
Benefits
Medical
Dental
Vision
Life insurance
Tricare supplement
Short-term disability
Long-term disability
401(k) match
Flexible spending accounts
Health savings accounts
Employee assistance program
Learning and development benefit
Paid time off
Holidays
Company
Odyssey Systems
Odyssey Systems is a consultancy that offers acquisition, project management, medical research, technical support and training.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Matthew Kasberg
Chief Executive Officer
Bobby King
Vice President Operations
Recent News
Washington Technology
2025-10-28
Washington Technology
2025-09-16
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