Vanderbilt University · 9 hours ago
Associate Director of Operations
Nashville, TN
Full-time
Onsite
Senior Level, Lead/Staff, Director/Executive
6+ years expVanderbilt University is seeking an Associate Director of Operations to lead the operational efforts of the newly established Office of the Deputy Provost. This role involves overseeing daily operations, translating strategic initiatives into actionable plans, and ensuring effective execution of academic programs and events in alignment with institutional goals.
EducationE-LearningHigher Education
Responsibilities
Oversee day-to-day operations of the Deputy Provost’s Office, including project pipeline management, communications protocols, budgeting processes, and institutional reporting
Translate assigned strategic initiatives into operational plans, with clear deliverables, timelines, and cross-unit alignment, and support ODP leaders with their assigned strategic initiatives
Design and implement scalable operational systems (e.g., project management platforms, knowledge repositories, reporting dashboards) that enable transparency, accountability, and data-driven decision-making at the executive level
Oversee cross-campus project execution and collaboration on initiatives requiring regular reporting or deliverables to the Deputy Provost
Provide operational leadership for high-impact Deputy Provost–level events and programming
Oversee end-to-end execution of events and multi-session programs—setting objectives, programming that advances institutional goals, timelines, and roles—while coordinating across academic units, speakers, facilities, and in some cases, external partners
Ensure events and programming are operationally sound, brand-aligned, and execution-ready for senior leadership, including briefing materials, run-of-show planning, and post-event follow-through
Serve as the Deputy Provost’s primary operational partner, ensuring priorities are reflected in calendars, workflows, and sequencing of commitments
Manage scheduling/calendaring with a strategic lens, aligning meetings, convenings, and deadlines with institutional priorities and decision-making cycles
Coordinate travel and related logistics to support efficient execution of the Deputy Provost’s responsibilities, ensuring compliance with university policies and timely reimbursement
Perform other duties as assigned
Qualification
Required
A bachelor's degree from an accredited institution of higher education is necessary
At least 6-8 years of documented project management experience
Proven record of leading cross-functional teams, and navigating complex organizational structures
Demonstrated ability to manage a high-volume, high-stakes portfolio of work—simultaneously advancing multiple initiatives, anticipating conflicts, making tradeoffs, and maintaining composure under pressure
Exceptional communication and interpersonal skills; demonstrated ability to engage and influence senior stakeholders; and proven ability to collaborate across all levels of the organization
Experience with strategic planning tools, performance tracking systems, and change management
Strong analytical and problem-solving abilities; capacity to drive institutional outcomes through policy, planning, and execution
Maintaining organization while prioritizing and managing multiple projects, responsibilities, and workflows with strict deadlines in a rapidly changing environment is necessary
Superior verbal and written communication skills, and the ability to articulate and present information to various and diverse audiences is necessary
Demonstrated ability to handle sensitive and confidential information is necessary
Willingness to learn and productively engage with changing technology and systems is necessary
Ability to work independently and as a member of a team is necessary
Knowledge of Microsoft Office software and applications; ability to assess and introduce new applications when appropriate, is necessary
Familiarity and experience with a wide range of administrative support functions is necessary, including calendaring (Outlook, Zoom, Teams), expense reports, etc
Experience supporting executive or cabinet-level leadership
Company
Vanderbilt University
Vanderbilt University is a private research university offering undergraduate, graduate, and professional programs.
1001-5000 employees
H1B Sponsorship
Vanderbilt University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (90)
2024 (91)
2023 (87)
2022 (58)
2021 (62)
2020 (65)
Funding
Current Stage
Late StageTotal Funding
$28.55MKey Investors
Mark AbkowitzNational Science Foundation
2018-11-07Grant· $4.5M
2018-04-18Grant· $0.55M
2015-07-10Grant· $12.8M
Leadership Team
B
Bharat Bhuva
Professor
Bill Blot
Professor
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