NEOGOV · 9 hours ago
Administrative Assistant- Legal
Broken Arrow, OK
Full-time
Onsite
Entry Level
$21.38/hr - $27.79/hr
1+ years expNEOGOV is seeking an Administrative Assistant for the City Attorney's office in Broken Arrow. The role involves providing administrative support, managing correspondence, drafting legal documents, and coordinating various legal processes to assist attorneys in their duties.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provides administrative support; receives visitors, answers phones, produces memoranda, letters, and reports; maintains personnel and attendance records; maintains files
Responds to phone calls and correspondence from citizens, co-workers, outside counsel, other governmental agencies; determines the nature of inquires; provides information to lawyers for answers, opinions, or recommendations
Responds to citizen's inquiries regarding the filing of tort claims, the status of a claim, or disposition of a claim
Drafts confidential and specialized pleadings, discovery documents; internal memorandum, letters, and other papers for specific assignments or cases
Prepares subpoenas, witness fees, and expenses
Coordinates witnesses and appearance times for depositions and trials
Maintains docketing system for litigation
Calculates response dates for legal deadlines
Researches, compiles, sorts, and calculates data from files and other sources to prepare statistical reports
Prepares Trial notebooks and exhibits
Transcribes dictation, composed letters and memos for attorney's signatures
Solicits, compiles, and summarizes data from other governmental agencies
Prepares and finalizes travel arrangements for attorneys
Enrolls personnel in training programs
Processes employee time sheet corrections; researches Human Resources issues; tracks and initiates employee evaluations
Trains personnel; answers questions from other departments and the general public
Updates and maintains the law library
Edits contracts, Ordinances and Resolutions
Maintains Litigation Audit Reports
Delivers and files documents to the court house, law firms and businesses
Maintains a database for organization and numbering of Ordinances
Maintains database for checking in and out contracts
Ensures requisitions for purchases and processes pay authorizations
Assists in the maintenance of the annual Operations and Maintenance Budget
Processes paperwork for Workers Compensation in conjunction with the Human Resource Department; processes FMLA paper work
Takes, transcribes, and distributes minutes of staff meetings
Opens, sorts, and distributes mail; obtains signatures as required
Processes and mails Open Record Requests and Tort Claims
Schedules meetings and events and maintains calendar of appointments
Prepares and enters agenda items
Prepares the conference room for depositions and meetings
Orders office supplies for the department
Prepares Litigation documents for filing and maintains a confidential computerized filing system
Collects all data received and processes information for submission of the Monthly Activity Report to the City Manager's Office
Completes high volume copy jobs
Sends and receives faxes
Processes Payment Authorizations for the Legal Department's monthly expenses to all vendors, as well as judgments and settlements and all other miscellaneous expenses (mileage, filing, etc.)
Creates, maintains and closes files/notebooks
Reconcile monthly Credit Card Expense Reports
Performs other duties as assigned
Qualification
Required
High School Diploma or GED equivalent
One to two years of related experience
Possession of or ability to readily obtain a valid Driver's License issued by the State of Oklahoma for the type of vehicle or equipment operated
Benefits
The City offers a 401(a) defined contribution retirement plan through the Oklahoma Municipal Retirement Fund (OMRF).
The City also offers access to a 457 retirement plan, both traditional and Roth, through Mission Square retirement.
Anyone on the City’s medical plan can access the Remedy Health clinics, including their on-site pharmacies, labs and imaging services at no cost.
Zero offers a wide range of services that may be ordered by your doctor, including labs, imaging, colonoscopies, orthopedic surgery, sleep studies, physical therapy and more- all at no cost to the employee.
One week of vacation is available after six months of employment. Thereafter, vacation is accrued monthly according to year of service.
Twelve paid holidays, plus one floating holiday each year.
Eight hours per month up to maximum of 1,040 hours (130 working days).
The City pays the entire premium for a term life insurance policy, as well as a long-term disability benefit that replaces part of your salary if you become unable to work for several months.
Through Community Care EAP, City employees and their families can call for help with a variety of personal, professional, mental health, substance abuse and financial concerns.
This program is free to diabetic and pre-diabetic employees and spouses who are enrolled in the health plan.
Flexible Spending Account (FSA)
Dependent Care Account
Accident Insurance
Short-Term Disability Insurance
Critical Illness/Cancer Insurance
Genesis gym membership
Crunch Fitness gym membership
Pre-paid legal services
IDShield membership
No cost LifeBalance program, access to local and nation-wide discounts of participating online businesses
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
The Carlyle Group,Warburg PincusWarburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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