Arlo Hotels · 20 hours ago
Assistant Director of Finance
New York, NY, 10013, US
Full-time
Hybrid
Mid, Senior Level
$115K/yr - $125K/yr
3+ years expArlo Hotels is an independent lifestyle hotel seeking a dynamic Assistant Director of Finance. The role involves providing leadership and support to the Finance Department, ensuring compliance with financial policies, and assisting in financial analysis and reporting to drive business performance.
HospitalityHotelResorts
Responsibilities
Provide leadership and supports the team in achieving departmental goals and objectives
Work with all employees in a professional and courteous manner
Supervises the daily activities of all accounting team member and ensures team member evaluations are prepared for all direct reports bi-quarterly
Ensure the work environment is safe, clean and organized
Build strong relations with other hotel departments and team members
Monitors time and attendance records of all accounting team member
Ensures timely dispatch of all reports as indicated on the Reports Schedule
Supervises the archiving of accounting records. Co-ordinates the disposition of records listing
Ensures that each team member maintains their inventory of records and keeps them up to date
Ensures that records are moved to the warehouse when appropriate
Maintains accurate accounting records and assists in producing financial reports for the hotel
Ensures that the balance sheet is an accurate reflection of the hotel’s assets and liabilities
Assist in developing best practices for financial accounting and control procedures
Under the direction of DOF, assists in preparing the Annual Plan, various Financial Reports and Analysis as requested by home office or ownership. monthly and quarterly forecasts
Manages cash flow and maintains the hotel bank accounts
Ensures proper use and maintenance of financial IT systems
Analyzing daily revenues and auditing revenue adjustments
Ensures timely dispatch of all reports
Ensure that all guest issues/complaints receive prompt action and follow up
Ensure effective communication between the hotel and the client in regards to billing and collection
Assist in payroll control e.g. monitoring payroll against forecasted / actualized occupancy
Ensure that operating costs are properly managed by department heads and in line with forecast and projected revenue to protect GOP
Oversee and conduct the payroll function
Evaluate monthly production reports and monitors results in relation to goals
Complete Profit and Loss reviews with all Department Heads
Maintain a framework of internal controls, which will adequately protect the assets, liabilities, revenue & costs and record in a monthly checklist
Ensure a regular cycle of forecasting takes place and relevant reports circulated
Utilize key performance indicators and benchmarking to assist in the performance of the hotel and how it can be improved
Facilitate regularly scheduled Credit Meeting with management
Ensure collection of payments due to the hotel
Assists Director of Finance in the organization and preparation of the Annual Operating and Capital Budget
Adheres to deadlines and reporting requirements from the various stakeholders: Owners, Home Office, and Department Heads
Reviews, approves and signs the following on a timely basis, ensuring that the correct supporting documentation is attached and immediate remedial action is taken where appropriate:
Petty Cash vouchers
Gift Certificate Vouchers
Accounts Payable reports
Management of Accounts Receivable accounts
Checks numerical sequence control register
Prepares the month end Journal Entries
Co-ordinates internal and external audits. Follows up any issues that are raised, ensures that proper explanations are given when required
Monitors and follows up Returned Checks promptly and reconciles accordingly
Journal Entries have all supporting documentation attached to explain the figures thereon or are referenced to where the supporting documentation can be found
Reviews latest month end, Trial Balance and investigates any material items not covered elsewhere in the Audit Programs, vouching to support documentation. Also, check that all clearance accounts are being “zeroed out” monthly and that no unusual entries appear
Once per month, reviews all outstanding purchase orders/requests to ensure their validity. Cancels items which are no longer required
Quarterly audits on all Inventory items
From time to time conducts “audits” of accounting team member to ensure that jobs are being performed in accordance with company policy. Submits report to Director of Finance, which will be used during the team member’s evaluation process
Qualification
Required
University Bachelor's Degree/Diploma
3+ years' experience in an Assistant Controller capacity
Excellent communication and organizational skills
Strong interpersonal and problem solving abilities
Preferred
Previous experience in the Hospitality industry or another accounting role is an asset
Knowledge of Opera (PMS), Micros (POS), Microsoft Excel, SUN GL system and INFOR Q&A is an asset
Benefits
Medical, Dental, Vision, 401K, Tuition Reimbursement, etc.
Hybrid
Quarterly Bonus
Company
Arlo Hotels
Arlo Hotels specializes in mid to large scale Lifestyle Hotels in primary market locations.
201-500 employees
Funding
Current Stage
Growth StageRecent News
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