Northwestern Medicine · 14 hours ago
Information Liaison Center for Advanced GI Full-time Days
Winfield, IL
Full-time
Onsite
New Grad, Entry LevelNorthwestern Medicine is a leader in the healthcare industry dedicated to patient-first approaches. The Information Liaison for Surgical Services coordinates scheduling, patient registration, and unit communications to ensure efficient operations in the operating room and supports quality services for patients and staff.
Emergency MedicineHealth CareHospitalMedicalNutritionRehabilitation
Responsibilities
Demonstrate in-depth working knowledge and expertise with clinical based computer systems
Accurately schedules surgical cases manually and or in computer to generate preferences for necessary surgeon-specific instrumentation (case cart system)
Receives and makes changes to OR schedule according to established procedures
Reviews and updates next day’s surgical schedule with anesthesia and OR charge personnel
Ensures adequate supply / distribution of OR daily schedules (within Surgical Services)
Reviews scheduling codes for procedures / ensures that CSS staff receive accurate preferences
Ensures nightly update and duplication of OR schedule for all pavilions
Sends for patients according to established standards and subsequent patients as requested then communicates to surgical services staffs using the appropriate systems
Ensures inpatient arrival to pre-op holding areas through monitoring of transport tracking System and outpatient arrival at Center (checks patient tracking system to see patients have arrived against the time the patients are scheduled to arrive) Communicate arrival with charge nurse
Coordinates and prioritizes dispatch of work assignments related to patient and specimen transport; phone communications; and equipment delivery
Execution of nightly schedule changes
Monitors automated system for timely OR room turnover
Receives and enters surgical services staff call-ins for manager notification
Effects timely notification of on-call teams and other support service needs
Prepares daily nursing staffing roster by specialty and coordinates with daily OR schedule for OR room assignments
Prepares daily and weekend on-call nursing sheets and ensures completeness
Prepares next day equipment list for staff to complete
Answers and directs telephone calls to appropriate areas
Communicates patients leaving the OR (directs) to family waiting room and nursing units
Requests admitting to create active account as necessary
Orders and maintains sufficient inventory of office supplies; printed forms and coffee supplies
Assist with bringing patients back from reception to the pre-op room if requested
Retrieves lab results on demand from hospital data base system
Orders specialty beds as needed to facilitate patient needs
Institutes call tree for on-call staffs; operation triage; and other emergent situations as necessary and escalates appropriately and timely
Ensures correct patient encounters in order to facilitate correct patient charges
Ensuring all patients have been charged appropriately
Accurately separates/ files/ and documents post-op patient charge sheets for charge entry
Visitor & Vendor coordination
Ensure all Visitor / Vendors have badges
Confirm access approvals in place according to policies
Contact OR team leaders, CSCs, and others as needed
Coordinate scrub attire / lockers as needed
Maintain access approval paperwork for Vendors / Visitors
Give directions as needed to lounge / cafeterias, etc
Convey messages to nursing staff / CSCs as needed
Assist Hospital Transportation staff in checking off / picking up specimens
Orders unit supplies
Assists manager and team leaders with scheduling of conference room, meetings
Maintains locker data base
Support nursing staff scheduling using hospital dedicated scheduling system
Qualification
Required
High school graduate
Previous medical experience
Medical terminology
Basic personal computer knowledge
Prior electronic medical record experience
High degree of multitasking
Ability to collaborate with multi-specialties
Time management capability
Prior team work and customer service experience
Preferred
College level experience or diploma
Benefits
Tuition reimbursement
Loan forgiveness
401(k) matching
Lifecycle benefits
Company
Northwestern Medicine
Northwestern Medicine is the collaboration between Northwestern Memorial HealthCare and Northwestern University Feinberg School of Medicine around a strategic vision to transform the future of health care.
Founded in 1972
10001+ employees
H1B Sponsorship
Northwestern Medicine has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (75)
2024 (66)
2023 (70)
2022 (78)
2021 (35)
2020 (39)
Funding
Current Stage
Late StageTotal Funding
$25M2018-06-26Grant· $25M
Leadership Team
Howard Chrisman, MD
President and CEO
John A. Orsini, CPA
Senior Vice President and Chief Financial Officer
Recent News
2026-01-13
Near North Health
2025-12-01
Company data provided by crunchbase