Steward Partners · 20 hours ago
Facilities Coordinator
Florham Park, NJ
Full-time
Onsite
Mid Level
3+ years expSteward Partners is an employee-owned, full-service leading independent private financial services firm. They are seeking a highly organized and proactive Facilities Coordinator to ensure the smooth operation of office services and systems within their nationwide real estate portfolio, supporting the facilities manager in maintaining a safe and well-functioning environment for employees and visitors.
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Responsibilities
Serve as the first and main point of contact for all locations for internal staff regarding facility-related issues
Coordinate and oversee daily office operations across all locations, ensuring facilities run smoothly and consistently
Vendor Management: Manage all requests for set up, move, termination or temporary changes of firmwide vendors (i.e. address changes, frequency changes, etc.)
Manage badge access across all locations
Manage maintenance, repairs, utilities, and general office support services
Schedule and supervise maintenance and repair work, ensuring timely resolution of problems
Coordinate facility needs with building management, including vendor requirements
Maintain facility-related records and documentation, including service contracts, warranties, and inspection reports
Track and order facility supplies
Respond to emergency facility issues during or outside of normal working hours, if required
Ensure all offices meet safety, compliance, and regulatory standards
Support budgeting and cost tracking for facility-related expenses
Conduct regular site visits and inspections to assess conditions and identify areas for improvement
Be on site for office moves and relocations when needed
Qualification
Required
3+ years of experience in facilities, property management, or operations support
Basic knowledge of building systems and maintenance procedures
Experience overseeing multiple locations or a distributed real estate portfolio
Strong knowledge of facilities systems and operations, including mechanical, electrical, and IT infrastructure
Experience managing construction or renovation projects and working with external contractors
Demonstrated success in vendor management and process improvement
Excellent organizational and project management skills; able to manage multiple initiatives at once
Strong interpersonal and communication skills with a collaborative, solutions-oriented approach
Willingness to travel as needed
Experience in a high-growth or fast-paced environment with frequent office expansions or changes
Bachelor's degree in Facilities Management, Operations, Business, or related field
Company
Steward Partners
Steward Partners is an employee-owned, full-service partnership catering to family, institutional, and multigenerational investors.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$619.87MKey Investors
Ares ManagementApogem CapitalThe Cynosure Group
2025-12-19Private Equity· $475M
2025-12-19Debt Financing
2022-11-08Debt Financing· $140M
Leadership Team
Hy Saporta
President and Chief Operating Officer, Co-Founder
Jeani Winterbourne
Deputy Chief Operating Officer, Partner
Recent News
GlobalFinTechSeries
2026-01-03
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