State of Indiana · 1 day ago
District Finance Coordinator
Vincennes, IN
Full-time
Onsite
Mid LevelThe State of Indiana is one of the largest employers in the state, offering a range of opportunities across various agencies. The District Finance Coordinator at the Indiana Department of Transportation is responsible for managing finance-related duties, including overseeing PayWise transactions, advising on travel bookings, and monitoring employee reimbursements.
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Responsibilities
Serve as the District Superuser for PayWise: manage, authorize and troubleshoot PayWise transactions; develop and deliver PayWise training for district staff
Act as District Travel Coordinator & Trainer: advise on travel bookings/reimbursements, interpret IDOA travel policies, and resolve complex travel exceptions in coordination with Central Office
Acts as Employee Reimbursement Coordinator: monitors all employee reimbursements for program compliance, authorizes transactions in PayWise or Peoplesoft
Invoice/workflow monitoring & escalation: monitor invoices through PayWise workflow, escalate blocked or exception items, and coordinate resolution with Central Office Finance
Codes district invoices based on knowledge of budgets, POs and historical account usage
Performs any other duties assigned to help achieve INDOT's goals and fulfill our mission
Advise the supervisor of the status of all accounts
Assist management in the preparation of agency or program area budget requests
Develop and recommend implementation of new accounting methods and procedures pertaining to this positions’ area of responsibility
Advise program staff on accounting matters relating to specific program funding
Assist in the development and maintenance of general policies for a fiscal program
Coordinate use of the computerized accounting system for the program area
Certify the accuracy of financial records and accounts
Analyze and interprets financial statements and reports
Control the flow of appropriated funds
Reconcile complex discrepancies between accounts
Interact with, and respond to, state and federal audit representatives
Make necessary adjustments to close books
Qualification
Required
Thorough knowledge of theories, principles, and practices of public accounting
Thorough knowledge of federal and state accounting laws, policies, and procedures
Thorough knowledge of agency organization and function
Thorough knowledge of automated accounting systems
Ability to solve relatively complex accounting and budgeting problems
Ability to develop accounting methods and procedures to meet agency needs
Ability to assist in budget preparation
Ability to prepare and interpret financial statements and reports
Ability to reconcile discrepancies in accounts
Ability to develop effective work relationships
Effective communication skills
Able to perform essential functions with or without reasonable accommodation
Benefits
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Company
State of Indiana
State of Indiana is the government website that provides information, services, news, and events related to Indiana.
Founded in 1816
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Pamella Cook
Chief Financial Officer
Annie Frischkorn
Senior Human Resources Business Partner
Recent News
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