Charter Research · 17 hours ago
Event Coordinator
The Villages, FL
Full-time
Onsite
Entry Level
1+ years expCharter Research is a highly experienced and quickly growing clinical research company, based in Florida and Illinois. They are seeking an Event Coordinator responsible for planning, executing, and speaking at various marketing events to generate leads and cultivate a positive community image for the company.
Clinical TrialsHealth CareMedical
Hiring Manager
Linda Santiago
Responsibilities
Study the clinical trial protocols to determine the target audience of each study and design marketing events to reach these potential study participants
Plan, execute, and speak at a wide variety of educational and/or entertaining community events
Ensure all events are appropriately staffed and smoothly operated and that Charter Research is always represented professionally
Coordinate closely with Marketing and Recruitment Team Members regarding event scheduling, staffing, and logistics to ensure success of events
Track results of all events – including but not limited to RSVPs (#), actual attendance (#), no-show rate (%), information cards collected (#), information card collection rate (%), prescreens scheduled (#), percent of leads scheduled for prescreen (%), total event cost ($), and cost per scheduled prescreen ($)
Report event results to Event Manager and Director and adjust tactics as necessary to optimize results
Thoroughly understand the business of Charter Research, the currently enrolling studies, and study participants’ frequently asked questions, and be willing and prepared to speak knowledgably before individuals, small groups, and large audiences
Develop and implement plans to grow the number of events, frequency of events, and attendance at events
Support the Recruitment Team in making recruitment calls as part of follow-up after large events
Support a wide variety of other marketing and recruitment projects and tasks, as requested by the Marketing and/or Recruitment designees
Other duties as assigned
Qualification
Required
Strong sense of self-confidence, with excellent public speaking and presentation skills
Strong ability to communicate clearly and effectively, both verbally and in writing
Ability to work independently and as a part of a team
Demonstrated ability to work in a fast-paced environment
Excellent organizational skills, ability to prioritize, and multi-task
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Typically, 1 year of relevant experience in event planning, marketing, customer service, or hospitality (or another related field)
Prolonged periods of sitting at a desk and working on a computer
Prolonged periods of standing, bending, and reaching
Must be physically able to move boxes, load and unload event supplies in vehicles, set up portable tents, and lift up to 30 pounds at times
Preferred
Associate degree or bachelor's degree preferred
Company
Charter Research
Charter Research is a clinical research company that conducts clinical trials in many areas of medicine.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Jeff Pohlig
Chief Executive Officer
Craig Poffenbarger
Chief Financial Officer
Recent News
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