Beacon Hill · 16 hours ago
Executive Administrator
Boston, MA
Full-time
Onsite
Mid Level
$100K/yr - $100K/yrBeacon Hill is a boutique private equity firm seeking an Executive Administrator to provide high-level support to senior leadership and ensure smooth daily operations. The role involves managing complex scheduling, coordinating travel, and supporting investment-related activities while maintaining an exceptional in-office experience for executives and visitors.
Staffing Agency
Responsibilities
Managing a constantly shifting executive calendar and protecting priority time
Coordinating domestic and international travel
Preparing, submitting, and tracking expense reports
Supporting meetings through scheduling, materials preparation, note-taking, and follow-ups
Assisting with the creation, editing, and formatting of presentations and correspondence
Updating CRM databases and managing light social media activity
Executing ad hoc projects tied to investment workflows
Overseeing daily office operations including supplies, vendor coordination, conference room readiness, mail distribution, and guest hospitality
Assisting with planning external meetings, events, and offsites
Qualification
Required
Strong organizational skills
Proactive mindset
Experience thriving in fast-paced, detail-driven environments
Exceptional organizational and multitasking abilities with high attention to detail
Strong judgment and professionalism
Ability to anticipate needs
Proactive, flexible mindset with comfort supporting a wide range of priorities
Confidence working independently while maintaining a collaborative team approach
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite
Preferred
Degree: Preferred
Benefits
Competitive compensation
Unlimited vacation
Strong health benefits
Medical
Dental
Vision
Federal and state leave programs
Company
Beacon Hill
Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.
Founded in 2000
1001-5000 employees
H1B Sponsorship
Beacon Hill has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (38)
2024 (94)
2023 (76)
2022 (60)
2021 (77)
2020 (86)
Funding
Current Stage
Late StageLeadership Team
Amber Leslie
Executive Assistant to CEO
Amy Van Sicklin
Chief Culture Officer
Recent News
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