Fortive · 3 days ago
Executive Administrative Assistant
Everett, WA
Full-time
Hybrid
Mid Level
$69K/yr - $104K/yr
3+ years expFortive is seeking a highly capable Executive Assistant to support the VP of Talent Enablement in a high-impact partnering role. This role involves managing priorities, shaping the flow of meetings and communications, and ensuring the executive and team remain focused on critical work.
ElectronicsIndustrial ManufacturingManufacturing
Responsibilities
Proactively triage inbox and communications, drafting and sending messages in the executive’s voice as appropriate
Prepare executive for meetings by ensuring access to relevant meeting materials including purpose, agenda, pre-reads. Assist with relevant follow-up tasks
Enforce scheduling hierarchy, protect personal and professional commitments, and preserve 3–4 hours of daily focus time
Prepare daily agendas, decision packets, room and technology setups, and executive readiness materials
Own the Rhythm of Business (ROB), including weekly staff meetings, bi‑weekly 1:1s, skip‑levels, quarterly All Hands, and QBR/MBR cycles, COE file organization, Team’s channel
Draft, review, and finalize agendas and pre‑reads; document decisions, track action items, and ensure timely follow‑through
Insert prep time and transition buffers between meetings; manage travel buffers and schedule feasibility
Coordinate space planning and all meeting logistics
Plan and monitor domestic and international travel, proactively counter measuring disruptions or delays
Ensure compliance with Fortive Global Travel and Expense policies, including visa coordination and approvals
Approve expense reports for direct reports within policy
Partner with Procurement and functional leaders on POs, SOWs, vendor coordination, and budget tracking
Maintain dashboards, templates, trackers, and standard work to improve execution consistency and visibility
Provide periodic sprint support for virtual learning programs and events, at the direction of the Learning Operations Manager
Calendar trade‑offs and priority decisions
Drafting and sending executive communications within defined categories
P‑card spending within established limits; vendor selection for routine needs
Approval of direct reports’ expense reports
Qualification
Required
Minimum of 3 years of experience supporting Senior Executives in a complex, fast‑paced environment
Advanced proficiency in Outlook, Teams, SharePoint, Word, Excel, and PowerPoint; Concur required
Strong judgment, discretion, and the ability to operate effectively with incomplete information
High level of AI fluency for drafting, synthesis, and summarization
Judgment‑Centered Autonomy: Comfortable making decisions independently and saying 'no' when needed to protect priorities
Anticipatory Orientation: Naturally looks ahead, prepares contingencies, and flags risks early with options. Adapts to new processes and technologies
Executive Presence: Calm, professional, and credible in interactions with senior leaders and external partners
Relationship Intelligence: Adapts tone by stakeholder; builds trust across boundaries. Maintains confidentiality and discretion. Collaborates well with internal and external stakeholders
Systems Thinking: Thinks in workflows, not just tasks; documents and improves processes continuously
Resilience: Maintains clarity and composure in high‑pressure or rapidly changing situations
Service Orientation with Backbone: Mission‑first mindset paired with assertiveness and accountability
Preferred
Power BI preferred
Benefits
This position is also eligible for bonus as part of the total compensation package.
Company
Fortive
Fortive provides the essential technology for the people who create, implement, and accelerate progress.
10001+ employees
H1B Sponsorship
Fortive has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
2022 (1)
2021 (4)
2020 (2)
Funding
Current Stage
Public CompanyTotal Funding
$1.3B2024-02-08Post Ipo Debt· $1.29B
2020-03-03Post Ipo Equity· $2.98M
2016-06-17IPO
Leadership Team
Olumide Soroye
President and CEO
Arul Elumalai
Group President
Recent News
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2026-02-05
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