U.S. Department of Veterans Affairs · 6 hours ago
Supervisory Acquisition and Utililization Specialist
Louisville, KY
Full-time
Onsite
Mid, Senior Level
$90K/yr - $116K/yr
1+ years expThe U.S. Department of Veterans Affairs is seeking a Supervisory Acquisition and Utilization Specialist to provide expert contract management within the VA Healthcare System. The role involves overseeing procurement processes, supervising staff, and ensuring compliance with contract terms for healthcare services.
GovernmentMedicalNational SecurityPublic Safety
No H1B
U.S. Citizen Only
Responsibilities
The Supervisory Acquisition and Utilization Specialist serves as a liaison and advisor on contract related services focusing on critical clinical and healthcare services - facility and environmental services - product acquisition and support services
Supervises a minimum of three Acquisition Utilization Specialists and four Purchasing Agents
Directs - maintains - and carries out management duties involving many separate and distinct phases of operations within the Business and Procurement Planning and Purchasing sector in the Supply Chain Service
Supervises employees from separate but interrelated units and conducts semi-annual and annual performance reviews
Assists subordinate staff with performance issues as necessary
Schedules and grants leave
Monitors overtime usage
Resolves informal complaints and grievances - discusses corrective actions with employees - and recommends appropriate disciplinary and/or adverse action
Plans - coordinates - and evaluates the logistical actions required to support the clinical and administrative mission that the organization provides
Establishes - expedites - and reviews the micro-purchase orders and consolidation of all procurement packages
Serves as the Approving Official for approving reconciled purchase card transactions
Exercises Ordering Officer Authority in determining best value and contract sourcing
Develops sole source justifications in relation to cost - limited availability or unusual nature
Negotiates performance requirements among multiple sites and service lines to obtain agreement and standardize enterprise equipment - supply - and/or service requirements
Prepares and processes requisitions and procurement packages to the Network Contracting Activity (NCA) for award for facility wide fund control activities
Interfaces with Fiscal/budget staff to resolve obligation and reconciliation issues
Furnishes instructions and explanations on new regulations and procedures
Prepares reports - briefs - and contract data for meetings - inspections - audits and in-progress reviews
Coordinates with leadership - staff - and other stakeholders to develop and execute acquisition strategies
Conducts analyses and recommends courses of actions
Monitors the procurement process from pre-award to final delivery of requirements
Ensures compliance with the terms of contracts
Advises on all phases of negotiation with the contract specialist/contracting officer for contract modifications - change orders - supplemental agreements - delivery order processes and all phases of contract administration
Performs other duties as assigned
Qualification
Required
One (1) full year of specialized experience equivalent to the GS-11 level in the Federal Service that has equipped you with the particular knowledge - skills and abilities to successfully perform the duties of a Supervisory Acquisition and Utilization Specialist
Specialized experience includes: serving as a team lead or senior specialist assisting with the direction and control of supply chain planning; handling contract related services - product acquisition - and procurement of items in a healthcare environment; overseeing contracts from pre-award to post-award; preparing procurement packages including development of requirement documents (e.g. performance work statements and objectives - cost benefit analysis - sole source justifications - etc.); developing and analyzing reports to make recommendations on acquisition and contracting issues; participating in negotiations throughout all phases of contract administration; and monitoring expenditures and reporting on deviations from contract terms
Some degree of specialized knowledge and experience of logistics support activities in areas of acquisition management - contracting - purchasing - transportation - distribution - inventory management and control - expendable and non-expendable equipment - and warehouse operations
You will be rated on the following Competencies as part of the assessment questionnaire for this position: Administration and Management, Attention to Detail, Communication, Contracting/Procurement, Control of Funds, Leadership, Problem Solving, Technology Application
A full year of work is considered to be 35-40 hours of work per week
All experience listed on your resume must include the month and year start/end dates
Part-time experience will be credited on the basis of time actually spent in appropriate activities
Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religious; spiritual; community; student; social)
You will receive credit for all qualifying experience - including volunteer experience
Company
U.S. Department of Veterans Affairs
Welcome to the United States Department of Veterans Affairs (VA) Official LinkedIn page.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Charles Worthington
Chief Technology Officer
Helga Rippen
Chief Interoperability and Veteran Access Officer
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