Philadelphia Corporation for Aging · 5 hours ago
Assistant Director of Finance - Fiscal
Greater Philadelphia
Full-time
Hybrid
Lead/Staff, Director/Executive
$79K/yr - $92K/yr
5+ years expPhiladelphia Corporation for Aging is a nonprofit organization dedicated to improving the quality of life for older individuals and those with disabilities. The Assistant Director of Finance will oversee financial reporting, grant management, and compliance functions, ensuring accurate financial operations related to PCA’s grant funding.
Elder CareHealth CareLegalNon ProfitWellness
Responsibilities
Assist the Director of Finance in all fiscal operations, including maintenance of general ledger, fiscal management, budget planning, reporting, and audits
Train Fiscal Team and suggest process improvements on all fiscal operations based on institutional knowledge, general accounting experience, and organization-specific fiscal operations
Assist the Director of Finance in drafting and updating department and organizational policies and the Operations Procedure Manual related to maintaining compliance and ensuring consistency
Support the primary lead by providing subject matter expertise for all restricted grant funds, including PCA’s core funding from the PDA Block Grant (federal and state funding under the Older Americans Act), as well as VOCA, HUD, behavioral health, and other federal, state, city, and private grants
Ensure that all grant-related financial activity is recorded, reconciled, and reported accurately, in accordance with 2 CFR Part 200 (Uniform Guidance) and all applicable grantor regulations
Prepare and submit monthly, quarterly, and annual financial reports for all funding sources, ensuring strict adherence to funder deadlines and format requirements
Provide senior-level support for the financial preparation for audits and monitoring reviews, including the Single Audit, and respond to all grant-related audit requests
Monitor grant budgets and track expenditures to ensure compliance with funding agreements and prevent over- or under-spending
Conduct regular reconciliations of grant activity between the general ledger and internal reports; investigate and resolve discrepancies proactively
Collaborate with program, procurement, and contracts teams to ensure expenses are allowable, properly coded, and supported with adequate documentation
Design and uphold effective internal systems for audit trails, grant reporting schedules, and documentation retention
Guide and review the work of staff accountants assigned to assist with grant reporting or reconciliation tasks
Provide project-based supervision for reporting cycles, audit preparation, and documentation gathering
Train or coach staff involved in grant-related tasks to promote accuracy and compliance
In collaboration with the Director of Finance, act as the finance liaison to the Federal, State, and private funders and program and administrative teams regarding grant-related financial issues, compliance standards, and spending strategies
Participate in proposal budgeting and grant close-out processes, advising teams on allowable use of funds and timing of expenditures
Identify opportunities to improve internal controls, reporting efficiency, and data integrity related to grant management
Qualification
Required
Bachelor's degree in Accounting, Finance, or a certification in related field required
At least 5 years of progressive experience in accounting or financial management, including substantial experience in grant or fund accounting
Demonstrated success in financial management and reporting processes for complex funding portfolios that include federal (direct and pass-through), state, city, and private foundation grants
Strong working knowledge of Uniform Guidance (2 CFR Part 200) and GAAP
Experience with fund accounting software and advanced Excel skills
High integrity and a commitment to accuracy, transparency, and compliance
Strong attention to detail and analytical thinking, with the ability to identify and resolve discrepancies independently
Excellent written and verbal communication skills, including the ability to explain financial concepts to non-financial colleagues
Self-directed and accountable, with a demonstrated ability to manage multiple complex projects and deadlines
Comfortable providing technical guidance to peers and supporting staff in a collaborative, non-hierarchical environment
Commitment to the mission of PCA and a genuine interest in public service and aging-related work
Preferred
Experience with Oracle, PeopleSoft, and Sage Intacct a plus
Benefits
Medical, prescription drug, vision, and dental coverage
Flexible spending plan (health and dependent care)
EAP, life insurance, short- and long-term disability insurance
Pre-tax commuting, and parking benefits
403(b) retirement plan with employer contributions and optional employee pre-tax contributions.
Annual paid time off includes holidays, sick days, personal days, and weeks' vacation depending on tenure.
Company
Philadelphia Corporation for Aging
Philadelphia Corporation for Aging provides senior centers, transportation, companion program health, and wellness services for people.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Joel TeBeest, CPA
Chief Financial Officer
Laura Weinbaum
Chief Operating Officer
Recent News
Lynch Carpenter
2025-11-07
https://www.inquirer.com
2025-02-25
Company data provided by crunchbase