Minnesota Department of Administration · 1 day ago
Office Administrator - Office and Administrative Specialist Senior
St Paul, MN
Full-time
Hybrid
Senior Level
$22.23/hr - $30.09/hrThe Minnesota Department of Administration is seeking an Office Administrator to provide essential administrative, financial, and contract coordination support within the STAR Program. The role involves coordinating RFP and contract tasks, processing financial transactions, maintaining program records, and assisting with program operations to ensure compliance with state policies.
Government Administration
Responsibilities
Coordinate Request for Proposal (RFP) and contract administrative tasks
Process financial transactions
Maintain program records
Assist with program operations
Support the Program Director, partners, and external stakeholders to ensure compliance with state policies and efficient program delivery
Qualification
Required
Skill in basic accounting sufficient to prepare financial statements, bills or invoices, and record amounts due for items purchased or services rendered
Skill with accounting systems sufficient to query and compile records and reports, analyze and verify financial records, and process expenses
Knowledge of communications sufficient to: (i) read, explain, and interpret program policies and procedures to both internal and external customers; (ii) respond effectively to sensitive inquiries and/or complaints with tact and diplomacy; and (iii) explain reasons for transactions and procedures, rules, and regulations so that others understand the information they are being given
Knowledge of computerized inventory management software systems and applications to maintain records, including filing and storage of documents
Skill in customer service to respectfully engage with clients, coworkers, and customers when handling difficult or complex problems
Skill in data entry sufficient to: (i) read source documents and enter data in specific fields; (ii) locate and correct data entry errors; and (iii) receive and review source documents, compare documents to database information, and edit and correct documents
Ability to perform word processing to create, format, edit, print, and save a variety of documents (such as contracts, purchase orders, invoices, and financial documentation)
Preferred
Knowledge of state procurement, contracting, and financial processes to ensure a smooth flow of work between team members and across multiple agencies
Knowledge of the principles and practices of office management sufficient to plan, organize, and improve work processes and workflows
Proficiency with Microsoft Office Suite (e.g., Word, Excel, Outlook, and Teams), DocuSign, EIOR (electronic inter-office requisition), and SWIFT
Strong organizational, prioritization, and time management skills, including attention to details
Ability to work and complete tasks independently as well as collaboratively in a team environment
Ability to maintain confidentiality and handle sensitive information appropriately
Cultural competency and understanding of the barriers, as well as opportunities, to information and access for communities and individuals with disabilities
Benefits
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Training, classes, and professional development
Tuition reimbursement
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Company
Minnesota Department of Administration
The Minnesota Department of Administration was established in 1939 by Governor Harold Stassen.
Founded in 1939
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase