Abaka AI · 23 hours ago
Office Operations Associate
Palo Alto, CA
Full-time
Onsite
Entry, Mid Level
$60K/yr - $100K/yr
2+ years expAbaka AI is dedicated to being the world’s most trusted data partner for AI companies, supporting over 1,000 industry leaders across various AI domains. The Office Operations Associate will manage day-to-day office operations, vendor management, and procurement, ensuring a functional and organized workplace as the company scales.
Data Collection and LabelingMachine LearningNatural Language Processing
Responsibilities
Own daily office operations, including supplies, equipment, mail/packages, conference rooms, and overall office readiness
Serve as the primary point of contact for office-related issues and coordinate with building management and external vendors as needed
Manage office vendors (supplies, cleaning, internet/IT support, repairs, snacks), including sourcing, renewals, and service quality
Handle office purchasing and basic inventory tracking for supplies and equipment
Maintain simple, clear office operations playbooks and documentation (how we order, who to contact, standard procedures)
Support onboarding and offboarding logistics, including desk setup, equipment coordination, access needs, and shipping/returns
Track office-related expenses and support invoice processing and budget coordination in partnership with Finance
Help plan and execute light internal events such as team lunches, onsite meetings, and visitor logistics
Provide general operational and administrative support for ad-hoc projects as the company grows
Qualification
Required
2+ years of experience in office operations, workplace operations, operations coordinator, or similar roles
Strong ownership mindset with high attention to detail and follow-through
Highly organized and comfortable juggling multiple priorities in a fast-moving environment
Clear and professional communicator with employees, vendors, and external partners
Comfortable using tools like Google Workspace, Slack, and spreadsheets
Willing to be onsite and hands-on with day-to-day office needs
Experience supporting a growing startup or early-stage tech company
Vendor sourcing or negotiation experience
Familiarity coordinating with IT, People Ops, or Finance teams
Experience building processes from scratch rather than following established ones
Benefits
Health
Dental
Vision
PTO
Flexible work schedule
Company
Abaka AI
Abaka AI is a leading AI company and we are committed to becoming the data partner in artificial intelligence industry.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Minyi (Crystal) Chen
North American Business Partner
Company data provided by crunchbase