Shondaland · 13 hours ago
1st Assistant, Special Projects
Los Angeles, CA
Full-time
Onsite
Entry, Mid Level
2+ years expShondaland is a dynamic media company, and they are seeking a 1st Assistant for Special Projects to support the Co-Presidents and Chief of Staff. The role involves administrative support, managing budgets, overseeing events, and assisting with brand partnerships and content production.
BroadcastingContentMedia and EntertainmentPublishing
Responsibilities
Assist with the creation of various materials for presentations if needed
Maintain organizational systems to maximize efficiency and maintain workflow
Attend meetings as needed, taking notes if asked and distributing in a timely manner
Manage the Shondaland brand email accounts, laddering up any requests that need further attention
Manage the CEO’s brand request documents
Provide administrative support when needed to cover for Executive Assistant absences and Chief of Staff
Track and reconcile Office of the President expenses weekly
Complete and submit expense reports on time each month
Maintain oversight of budgets associated with company-wide projects such as holiday gifting, Day of Joy and others
Track expense reports against budget, providing us with monthly updates on how we’re spending to budget
Assist with product placement and integrations across all Shondaland shows including tracking scripts, filming, and post-production as needed
Perform research and provide background information on potential partners
Provide administrative support on brand partnerships for both the brand and the brand’s CEO
Proactively find ways that storylines on all shows can yield partnership opportunities; working with writers and making presentations to the team as needed
Provide breakdowns on shooting schedules, establishing regular communications to the Presidents around timelines
Meet with production lead regularly to understand larger production issues that may need resolved and presenting regular updates on how those issues are progressing
Track consumer product integrations along with the cp team, providing updates and outcomes
Work with partners to coordinate shipments of product samples to and from Consumer Products team and Presidents ensuring arrival and receipt of packages are timed properly to meet review deadlines
Assist partnerships team with integration tracking
Work as a proactive member of the Creative Partnerships team, helping to ideate, create and produce content for brands
Maintain department contact list throughout the year and finalize for holiday cards and gifting each year
Work closely with Co-Presidents to create yearly holiday gifting and Day of Joy, finding opportunities to connect deeply to the company values while adhering to our strong design aesthetic
Manage external gifting processes with assistants across the company
Assist other departments when needed with gift suggestions or provide resources for either department gifts or cast and crew gifting
Manage existing and forge new gifting company contacts to increase Shondaland’s connections, create partnerships, deals and good relations in partnership with the Chief of Staff
Assist with all planning and logistics for various internal and partner-led events
Serve as the point of contact for travel, hotel or ticketing associated with the various events
Liaise with partners and event producers to ensure all Shondaland attendees are taken care of
Maintain a strict code of confidentiality in handling all information within the office of the Presidents and the Chief of Staff
Take on special projects as needed
Other duties as assigned
Qualification
Required
Strong awareness of the Shondaland brand and mission, along with a keen interest in Shondaland content across all verticals
Strong verbal and written English communication skills
Highly organized, detail oriented, self-motivated, with proven analytical and problem-solving abilities
Demonstrated ability to quickly develop internal and external relationships at all levels
Ability to maintain a sense of calm in an extremely fast-paced environment
Capable of adapting to any situation, with quick, thorough decision-making abilities
Ability to prioritize and to move between duties with ease
Maintain professional demeanor and discretion with regards to sensitive information
Willingness to learn and advance knowledge in brand development
Inquisitive, collaborative, and inclusive team-player
Ability to take initiative and anticipate needs and questions
Ability to maintain discretion and high level of confidentiality
Technical Fluency required: Ability to quickly learn and adopt emerging presentation technologies (e.g., Prezi, Beautiful.ai, or interactive dashboarding tools). Advanced proficiency in PowerPoint, Google Slides, and Keynote, including the use of master slides, sophisticated animations, and embedded media. Solid experience with the Adobe Creative Suite (InDesign/Illustrator) or Canva to create custom assets that elevate standard presentations
Information Design: Ability to transform raw data and abstract concepts into intuitive, easy-to-digest infographics and charts
At least 2 - 3 years experience in administrative assistant, researcher or other highly project based work required
At least 2 years' experience in the entertainment industry or brand marketing
Preferred
Bachelor's Degree from an accredited college or university in a related field preferred
Event and/or project management experience is a bonus
Company
Shondaland
Shondaland is an American television production company.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Amanda Taylor
Executive Assistant to President / COO
Chris DiIorio
Chief Marketing Officer
Recent News
Company data provided by crunchbase