Oregon State University · 1 day ago
Office Specialist 2
Corvallis, OR
Part-time
Hybrid
Entry Level
$19.36/hr - $28.75/hr
2+ years expOregon State University is a dynamic community that seeks to fill a part-time Office Specialist 2 position for the Hemp Center. This role provides essential administrative, communication, and operational support to advance the objectives of the Global Hemp Innovation Center.
EducationNon ProfitUniversities
Responsibilities
Provide general administrative support, such as answering phone, managing hemp email account, and maintaining/ordering office supplies, equipment, and conference materials
Maintain organized electronic filing systems
Handle incoming campus mail and packages
Coordinate travel arrangements and expense reimbursements for guest visitors
Liaise with RSS and FSS accountants, coordinating procurement requests and personal services contracts
Provide administrative support for recruitment and HR processes, such as posting assistance, scheduling, or document preparation
Proactively manage calendars for GHIC leadership team, including scheduling meetings and appointments with complex groups of internal and external stakeholders
Distribute Zoom recordings, transcriptions, and/or meeting minutes to attendees within 24 hours following meetings, as appropriate
Resolve scheduling conflicts efficiently and diplomatically
Update website content using Drupal and other content management systems
Solicit, draft, schedule and publish engaging content across various social media platforms (e.g., LinkedIn, Facebook, Instagram)
Monitor social media channels for comments and messages and respond according to Center guidelines
Track website and social media analytics and provide basic periodic summary reports
Send email to mailing list via Mailchimp. Update mailing list as needed
Design and format various documents, including presentations, reports, proposals, and marketing materials, using Microsoft Office Suite (Word, PowerPoint, Excel, Outlook), Adobe products, or other design tools as needed
Ensure all documents adhere to university branding guidelines and maintain a consistent professional appearance
Proofread and edit documents for accuracy, grammar, and style
Create templates and standardized formats for recurring documents
Coordinate and execute Center events, from small meetings to large conferences
Coordinate event logistics including advertising, room scheduling, catering, preparation of materials, and Zoom scheduling for hybrid events
Promote events through marketing materials and social media
Ensure events run smoothly and meet Center expectations
Other duties as assigned, in support of Center priorities
Qualification
Required
Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and ability to learn other software tools such as Adobe products, Box, Zoom, Drupal, and Mailchimp
Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines
Excellent written and verbal communication skills, including proofreading and editing for accuracy and style
Ability to work independently and exercise sound judgment within established guidelines
Experience coordinating meetings, or events
Familiarity with social media platforms and basic content management
Commitment to maintaining confidentiality and professionalism in all interactions
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months
Preferred
Associate or bachelor's degree in business administration, communications, or a related field
Experience working in higher education or a research environment
Advanced skills in document design and formatting using Adobe Creative Suite or similar tools
Experience with the Banner, CORE, Drupal, and other academic systems
Familiarity with Mailchimp or other customer relationship management tools and email marketing platforms
Knowledge of OSU policies, branding guidelines, and administrative systems
Demonstrated ability to analyze social media and website metrics to adaptively increase audience reach and impact
Experience in project coordination
Experience coordinating travel
Experience supporting grant applications or research projects
Experience with frontline customer service including routine inquiries via phone and in-person
Benefits
Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
Free confidential mental health and emotional support services, and counseling resources.
Retirement savings paid by the university.
A generous paid leave package, including holidays, vacation and sick leave.
Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Company
Oregon State University
Oregon State University is a public research university that offers various undergraduate and graduate programs across multiple fields.
1001-5000 employees
H1B Sponsorship
Oregon State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (146)
2024 (148)
2023 (91)
2022 (115)
2021 (72)
2020 (59)
Funding
Current Stage
Late StageTotal Funding
$94.53MKey Investors
U.S. Department of DefenseUS Department of EnergyNational Safety Council
2025-01-13Grant· $11.9M
2024-12-04Grant· $0.5M
2024-06-13Grant· $0.05M
Leadership Team
Mike Green
Vice President for Finance and Administration and Chief Financial Officer
Kimya Massey
Deputy Athletic Director/COO at Oregon State University Athletics
Recent News
Sports Business Journal
2025-12-16
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