Pinelake Church · 8 hours ago
Administrative Assistant (Care & Recovery Team)
Flowood, MS
Full-time
Onsite
Mid, Senior Level
5+ years expPinelake Church is seeking an Administrative Assistant for their Care & Recovery Team to provide high-level administrative, operational, and relational support. The role involves coordinating schedules, assisting with ministry events, and maintaining records to enable effective leadership within the team.
Religious Institutions
Responsibilities
Works in coordination with the overall goals and objectives of Pinelake Church and the Care & Recovery Team
Assists the Lead Pastor of Care & Recovery to work toward excellence in all areas of the ministry
Provides administrative assistance for all activities that support the ministry's strategies. Communicates these activities to other staff members and the ministry team
Assists the Care & Recovery Team members, when needed, to support teamwork and contribute to the successful completion of their objectives and strategies
Serve as a primary administrative partner to the Lead Pastor of Care & Recovery, anticipating needs and supporting effective leadership across all areas of care ministry while also partnering with the entire team
Coordinate scheduling and preparation for meetings, events, gatherings, and travel related to the Care & Recovery Team
Support ministry events and special care initiatives with administrative and purchasing functions, including staff recognitions, bereavement support, care for families during mission trips, and similar functions
Host staff, guests, and ministry partners with exceptional hospitality, ensuring a welcoming, organized, and supportive environment
Ensure refreshments are restocked daily for any upcoming appointments.Support onboarding and offboarding processes as assigned, ensuring smooth coordination and documentation
Maintain accurate records, databases, and reporting systems related to care, recovery, referrals, and ministry activity
Prepare summaries, reports, and updates to support informed decision-making and cross-ministry collaboration
Assist the Lead Pastor of Care & Recovery in tracking the annual budgets for the team
Prepare purchase orders and check requests; track, reconcile, and report monthly expenses
Order curriculum, materials, and resources as requested, ensuring responsible stewardship of church funds
Perform other duties as assigned
Facilitate clear, timely communication across ministry areas through project coordination, reporting, and consistent follow-up
Coordinate Care Connect processes between the Hiring Team and the Care & Recovery Team
Act as a liaison between the Care & Recovery Team and internal departments, external providers, and ministry partners as requested
Assist the Care & Recovery Team in working with external professional providers, including coordination and administration of third-party payor agreements
Maintain documentation, track agreements, and support compliance with approved processes and timelines
Qualification
Required
High school diploma or equivalent minimum; college degree preferred
Five years of administrative experience
Excellent interpersonal skills, ability to work with a diverse group of people
Ability to communicate clearly and effectively on the telephone, e-mail and in person, demonstrating tact and diplomacy
Exceptional interpersonal skills are required to develop and maintain strong working relationships with volunteers, co-workers, the public and church members and regular attendees
Ability to understand written or oral instructions; read, analyze and interpret complex documents, instructions manuals, policies and procedures
Demonstrated skill in the use of Windows/MacOS to complete tasks, including word processing and spreadsheets
Ability to use the internet for information retrieval
Basic mathematical skills, knowledge of bookkeeping and basic accounting, and budget and expense monitoring
Ability to read financial information and spreadsheets
Ability to define problems, collect data, establish facts, and draw valid conclusions
Ability to respond effectively to the most sensitive inquiries
Simultaneous conceptualization and planning of multiple tasks
Ability to project outcomes using different implementation strategies
Ability to apply creative and innovative thinking to problem situations
Ability to solve practical problems
Ability to work effectively and efficiently under stressful conditions to ensure deadlines are met
Must be able to lift up to 25 lbs
Company
Pinelake Church
Pinelake Church is one church meeting in multiple locations across the state of Mississippi.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Chris Clark
Pastor of Missions Partnerships
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