Howard Hughes Medical Institute (HHMI) · 11 hours ago
Administrative Assistant - Eichler Lab
University of Washington
Full-time, Part-time
Onsite
Entry Level
$22.28/hr - $36.21/hr
2+ years expHoward Hughes Medical Institute (HHMI) is a biomedical research organization focused on advancing scientific knowledge. They are seeking an Administrative Assistant to support the lab of Dr. Evan Eichler at the University of Washington, responsible for various administrative tasks including scheduling, travel logistics, and lab events coordination.
BiotechnologyClinical TrialsHealth CareMedicalMedical Device
Responsibilities
Provide administrative support to the lab Investigator
Maintain Investigator’s calendar and lab’s calendar
Arrange domestic and international travel for Investigator
Assist with visa and academic appointments for lab trainees and staff
Coordinate job postings and new hire orientations
Manage lab meeting schedule; assist with planning and execution of lab meetings, including coordination of presentations
Organize, track, and monitor legal agreements (MTAs, DUAs, human subjects approvals, etc.)
Serve as a liaison between investigator and various administrative offices
Review, proofread, and edit written materials (correspondence, documents, and/or recommendation letters)
Ensure deadlines for grant application submissions and progress reports are met
Place lab orders
Process Investigator and lab member travel and other reimbursements
Serve as a resource to lab staff and resolve lab inquiries
Communicate policy and procedure changes to appropriate personnel
Maintain and update laboratory website, as needed
Organize lab morale events
Qualification
Required
Bachelor's degree along with a minimum of 2-3 years related administrative experience is preferred, or an equivalent combination of education and work experience
Strong computer skills using standard office equipment and strong familiarity with Windows
Strong proficiency in Microsoft Office Suite, including Microsoft Word, Outlook, Excel, and PowerPoint
Strong proficiency with Adobe Acrobat and Google Calendar
Excellent communication, organizational, recordkeeping, and interpersonal skills
Able to perform and prioritize a variety of tasks, learn new systems independently, apply experience to develop new techniques, retain associated information, and meet deadlines
Possess exceptional customer service skills with a positive attitude and work ethic
Capable of communicating information effectively, adaptively, and diplomatically both in writing and verbally
Strong time management, analytical, and critical thinking skills
Ability to handle confidential and sensitive information with discretion
Ability to manage a variety of responsibilities simultaneously while remaining flexible to handle changing priorities
Must be able to work independently with minimal direction as well as part of a team
Benefits
Joining an energetic, intellectually vibrant, and collegial lab team.
Opportunities to learn, grow as an administrative professional, and be mentored.
Joining the vibrant University of Washington research community.
A competitive compensation package with comprehensive health and wellness benefits.
Access to HHMI’s on-demand learning and skill-building content.
Company
Howard Hughes Medical Institute (HHMI)
Founded in 1953, HHMI invests in scientists at all career stages who make discoveries that advance human health and our fundamental understanding of biology.
1001-5000 employees
H1B Sponsorship
Howard Hughes Medical Institute (HHMI) has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (135)
2024 (133)
2023 (133)
2022 (160)
2021 (133)
2020 (127)
Funding
Current Stage
Late StageTotal Funding
$1MKey Investors
Salt Lake Community College
2017-08-31Grant· $1M
Leadership Team
Boyana Konforti
Director of Scientific Strategy & Development
Recent News
San Francisco Chronicle
2025-11-10
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2025-09-24
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