Duke University · 1 day ago
Staff Assistant
Durham, NC
Full-time
Onsite
Mid Level
$18/hr - $28/hr
3+ years expDuke University is regarded as one of America’s leading research universities, and they are seeking a Staff Assistant to provide administrative, communications, and programming support for the Dean of Students Office. This role focuses on student-facing programs, events, and daily operations, ensuring efficient office operations and a welcoming environment.
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Responsibilities
Serve as the primary point of contact for the Dean of Students Office, responding to phone, email, and in-person inquiries using sound judgment
Schedule and coordinate meetings and appointments for leadership and staff; manage calendars; organize job searches and campus visits
Maintain office files, records, reports, and correspondence; remain knowledgeable of office protocols and procedures
Compile, summarize, and review data and reports for supervisors; assist with presentations and staff meeting materials
Coordinate office communications including newsletters, website updates, and social media monitoring
Manage room reservations and event spaces; coordinate with Facilities on space needs and work orders
Maintain and reconcile financial records, procurement card transactions, interdepartmental transfers, and travel reports
Order supplies and manage office inventory
Provide administrative and logistical support for New Student Orientation, Family Weekend, and other major programs
Assist with event planning including space reservations, room setup, volunteer coordination, materials preparation, and on-site support
Coordinate event calendars and ensure accurate scheduling and communication of program details
Support outreach and engagement efforts related to programs and events
Perform related duties as assigned or required to meet departmental, Division and University goals and objectives, as assigned by their Supervisor, Director, or respective designees
Qualification
Required
Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post secondary education in administrative support or a related business field
Work generally requires three years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities
OR an equivalent combination of education and relevant experience
Preferred
Bachelor's degree from an accredited four-year institution and prior experience working in a college or university environment
Experience working directly with students, parents, and families is strongly preferred
Excellent written, verbal, and interpersonal communication skills
Strong customer service orientation and professionalism
Ability to multitask, prioritize, and manage competing deadlines
Demonstrated effectiveness working in team-based environments
Sound judgment and discretion when handling confidential information and sensitive situations
Proficiency with office productivity tools, databases, and web platforms
Knowledge of university financial practices, travel policies, and privacy regulations
OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Benefits
Comprehensive and competitive medical and dental care programs
Generous retirement benefits
A wide array of family-friendly and cultural programs
Company
Duke University
Duke University is a private research university providing undergraduate and postgraduate education in medicine and other disciplines.
10001+ employees
H1B Sponsorship
Duke University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (274)
2024 (232)
2023 (202)
2022 (195)
2021 (148)
2020 (121)
Funding
Current Stage
Late StageTotal Funding
$71.15MKey Investors
North Carolina Biotechnology CenterUS Department of EnergyGlaucoma Research Foundation
2023-02-17Grant· $0.11M
2022-09-19Grant
2022-03-09Grant· $0.05M
Leadership Team
Barry Myers
Professor and Director
Dan Ariely
Professor
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