Seven Counties Services · 11 hours ago
Administrative Assistant - Child and Family Division
Louisville, KY
Full-time
Onsite
Mid Level
3+ years expSeven Counties Services is dedicated to providing support to families and children, and they are seeking an Administrative Assistant to manage front-desk operations and client interactions. The role includes data entry, scheduling appointments, and providing administrative support to various departments within the organization.
Health CareParentingPersonal Health
Responsibilities
Performs such front-desk/reception functions as meeting and greeting clients and visitors, answering multi-line switchboard, forwarding calls to voice mail or appropriate staff member, taking and delivering messages, checking in clients (including verifying such demographic information as telephone number, mailing address, payer source; collecting payment for services; documenting payment for services; notifying clinician when client arrives); reconciling cash drawer; scheduling client appointments; copying, sorting, and delivering mail; sending and receiving/delivering faxes; meeting with client to explain and assist client in signing intake forms; and handling difficult customer service interactions, either face-to-face or by telephone
Enters various client data in electronic information system (e. g., client demographics, client eligibility information, service corrections) and enters other program-specific data (e. g., grants) in various databases
May provide medical records-related support to the Health Information Management staff, as needed
Files and maintains variety of correspondence, records, reports, and other documents, related to site’s operations
Performs variety of administrative functions, including typing from various sources; data entry as requested by supervisor, generating requisitions for such items as business cards, training registration fees, and office furniture; and taking minutes of meetings
Runs miscellaneous monthly/quarterly reports; assesses validity of reports; when reports are inaccurate, engages in problem-solving to correct inaccuracies; takes action, as needed, on results of reports; as needed, coordinates work site’s IT functions
Participates in daily deposit process, including daily deposit reconciliation
Monitors work site’s inventory of office supplies and orders supplies, as needed
Calling in prescriptions to pharmacy, coordinating lab appointments, and processing lab results
May act as liaison with SCS’s Properties department, as needed, performing such tasks as submitting work orders and communicating with Properties staff regarding site needs
May act as Infection Prevention Representative for site, performing such tasks as monitoring infection prevention-related supplies, attending Infection Prevention meetings, communicating infection prevention measures to staff
Qualification
Required
High School or GED required
Three to four years' experience working in office setting and performing various clerical or administrative tasks
Advanced knowledge of Microsoft Office Suite
Strong oral and written communication skills
Preferred
Completion of up to 18 months' business school, beyond high school preferred
Company
Seven Counties Services
Seven Counties Services provides mental and behavioral health services for children, adults, and families.
1001-5000 employees
H1B Sponsorship
Seven Counties Services has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (1)
2021 (2)
Funding
Current Stage
Late StageTotal Funding
$0.25MKey Investors
U.S. Department of Health & Human Services
2023-01-13Grant· $0.25M
Leadership Team
Eric Post
Chief Financial Officer
Liz McKune
Chief Operating Officer
Recent News
2025-02-19
Louisville Business First
2025-02-12
Company data provided by crunchbase