Heartshare · 3 hours ago
Administrative Assistant
Brooklyn, NY
Full-time
Hybrid
Entry Level
1+ years expHeartshare is a dedicated organization focused on empowering New Yorkers who are often overlooked. They are seeking an Administrative Assistant to support foster parent recruitment and manage various administrative tasks.
AssociationHealth Care
Responsibilities
Provide administrative support including client communication, scheduling, and file maintenance; routing correspondence; drafting letters and documents; respond timely to internal and external requests for client information and documents, track data as requested
Handle confidential materials with care and discretion
Plan and schedule internal and external meetings as appropriate
Order supplies and equipment, sort and distribute mail
Manage monthly petty cash reconciliations and reimbursement requests
Manage meeting logistics, conference rooms, AV equipment, and displaying presentation
Help prepare and process expense reports, vendor invoicing paperwork, and purchase requisition
Participates in in-service training and on-site workshops as required for professional growth and development. Attends external training workshops at the direction of management
Qualification
Required
Associate's degree or equivalent
Strong organizational and multitasking skills, with the ability to prioritize tasks effectively
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools
Strong attention to detail and problem-solving abilities
Preferred
One or more years of administrative support experience preferred
Benefits
Paid vacation, sick, personal days, and holidays.
403(B) retirement plans with employer contribution.
Health, dental, vision and life insurance.
Employee Assistance Program (EAP).
Flexible spending account (Dependent Care, Medical, Parking, and Transit).
Employee Appreciation Programs and Events.
Tuition Assistance Program.
Professional Development opportunities.
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Company
Heartshare
Heartshare nurtures and empowers children and adults diagnosed with intellectual and developmental disabilities, including autism spectrum disorders, through educational, life skills and vocational training, residential, case management, recreational, family support and health care services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Dawn Saffayeh
President and Chief Executive Officer
Justin Nardilla
Chief Financial Officer
Company data provided by crunchbase