NEOGOV · 12 hours ago
Administrative Chief - District Attorney's Office
Lincoln County, OR
Full-time
Onsite
Mid, Senior Level
$65K/yr - $87K/yr
4+ years expNEOGOV is seeking an Administrative Chief for the Lincoln County District Attorney's Office. This role involves managing and supervising staff, overseeing office operations, and ensuring compliance with legal and procedural standards.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Manage and supervise all staff with the exception of attorneys, investigators, child-support and victims department: Operate with considerable autonomy under the direction of the District Attorney to supervise and manage all staff, with the exception of attorneys, investigators, child-support and victims department, in the day-to-day operations of the office. Resolve problems concerning work and priorities referred by office personnel. Conduct interviews, select, and provide training to new clerical employees and volunteers. Train all new employees, including attorneys, regarding policies and procedures of the county and the office. Ensure coverage when people are out of the office and act as a back-up for any non-attorney/investigator position as needed. Oversee Community Justice Alternative Program Coordinator with analyzing and evaluating grants, other funds, and special project budgets for correct calculation of expenditure categories. Oversee Victim's Assistance Division by managing staff and volunteers. Coordinate and manage annual victim's rights fundraiser. Oversee Child Support personnel while ensuring compliance with grant rules and regulations. Approve or deny time off requests for all non-attorney/investigator staff. Process time cards and ensure they are complete and accurate. Conduct performance evaluations for all staff with the exception of attorneys, investigators, child-support and victims department
Develop, implement and oversee policies and procedures to ensure compliance with Oregon law and local trial court rules at the direction of the District Attorney and/or Chief Deputy District Attorney: Develop, implement and oversee discovery policies and procedures to ensure compliance with Oregon law and local trial court rules. Develop, implement and oversee grand jury recordation and retention policies and procedures to ensure compliance with Oregon Law. Develop, implement and oversee case and record retention policies and procedures to ensure compliance with Oregon law. Develop, implement, and oversee child support policies and procedures to ensure compliance with Oregon law. Communicate with law enforcement agencies as needed to improve processes for obtaining police reports and evidence in a timely manner
Assist the District Attorney by providing necessary administrative, clerical, and legal support and in managing the office in every aspect: Confer with District Attorney to develop plans, resolve questions, and clarify policies. Recommend, implement, and administer policies, procedures, and protocols in accordance with new laws and arranges for the training regarding laws and procedures. Create, update, and manage legal document templates for office. Process departmental invoices. Process and mail Discovery Statement and maintain Case Management Discovery Invoicing system. Troubleshoot Case Management System discovery invoicing issues. Receive and process incoming Discovery payments. Register, coordinate, and track all staff training. Prepare all staff training/travel reimbursements. Order office supplies as requested. Conduct special studies regarding new or revised procedures. Act as the contact and coordinator for the office for the County Continuity of Operation Plan (COOP); maintain Office Mass Casualty Response. Serve as the LEDS Coordinator. Update document templates in case management system to ensure proper statutory language. Audit and update changing language in case management system and ensure language is statutorily correct. Serve as Public Information Officer for the District Attorney's office. Serve as coordinator for statutorily required multi-disciplinary team (MDT) for child abuse and elder abuse and the sexual response team
Budget and grant administration and oversight: Assist District Attorney with development, preparation, and submission of annual budget requests and adherence to budget. Provide support in the administration of grants, to include budgets, documentation, and interpretation of funding requirements. Review incoming grant proposals for accuracy of structure, compliance with County policies and procedures, conflict of interest, appropriateness of terms and provisions, and, as appropriate, compliance with Incident-Based Reporting (IRB) and Health Insurance Portability and Accountability Act (HIPAA) requirements. Analyze and evaluate grants, other funds, and special projects budgets for correct calculation of expenditure categories such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and equipment. This includes annual budget preparation. Complete program billings and track financial records. Complete grant reporting requirements as outlined by the funder
Qualification
Required
Bachelors in criminal justice, law enforcement, social science, social work, or related field
Four-Five years in administrative, legal and office management functions
Oregon Driver's License required within 30 days of hire
Office management
Business English, composition, spelling punctuation and preparation of a wide variety of legal documents
The laws, jurisdiction and responsibilities of the Grand Jury process, Karly's Law and Victims' Rights
Extensive knowledge of victimology, stress reactions to crisis, and crisis intervention techniques
Strategic planning, program development, grants, and budgets
The adult criminal justice system and the juvenile justice system
Keep detailed records and prepare reports and findings
Speak publicly to a variety of audiences
Respond effectively in crisis situations with a prejudice and judgment free attitude
Fill in at every level of clerical/secretarial duty
Preferred
NOVA Crisis Response Team certification (40-hours) and Basic Victim Advocacy certification (40 hours)
Benefits
Medical, Dental, & Vision Coverage
11% County contribution to 401(k)
County funded Health Savings Account (HSA)
$40,000 County Paid Life Insurance
Employee Assistance Programs (EAP)
Vacation, holiday, and sick leave
Life, AD&D, long-term disability insurance
Other optional insurances are available
A 401K retirement plan is also provided
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
The Carlyle Group,Warburg PincusWarburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
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2025-10-31
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