FBT Gibbons · 16 hours ago
Legal Practice Assistant
Columbus, OH
Full-time
Onsite
Mid Level
3+ years expFBT Gibbons LLP is a national law firm focused on serving companies operating and investing in the middle market. They are seeking a Legal Practice Assistant to support attorneys with complex legal duties, requiring a strong understanding of legal terminology and processes.
Consulting
No H1B
Responsibilities
Understand the specific needs and business of the practice areas
Manage the business intake process, run adversary searches, draft screening memos and engagement letters, and open new files
Prepare, revise, and format legal documents and correspondence using various software applications and according to instructions. Proofread documents and correspondence for content, spelling, grammar, language usage, and punctuation, and save documents in final form
Prepare documents and applicable fees for electronic filings as needed, and according to instructions. E-file documents with federal and state courts and other agencies
Maintain and manage timekeeper calendars, including court docket deadlines, conferences, teleconferences, depositions, and other meetings as requested
Assist as needed with projects, overflow work, administrative work, and other duties to provide support and to help with the workloads of attorneys, peers, and other colleagues throughout the firm
Manage administrative tasks as requested, including, but not limited to, processing and distributing mail, preparing audit letter responses, completing expense reports, preparing check requests, and reviewing client billing statements
Use the CST workflow application to enter and to manage support requests, providing proactive communication with the attorney or other timekeeper from start to completion of the task
Navigate the CST workflow application with a proficient level of skill while prioritizing and completing the tasks efficiently
Regularly monitor the task queue upon completing assignments to identify and take on new tasks in a timely manner, minimizing delays in tasks completion and supporting consistent workflow
Evaluate task urgency and workload capacity to offer availability when appropriate, accepting assignments that align with current expertise while also identifying and participating in training opportunities to expand capabilities and support overall team efficiency
Assist the timekeepers and the team with projects, overflow work, administrative work, and other duties to provide support with a positive and collaborative approach to working with others
Serve as a resource to teammates while demonstrating the willingness to mentor and share knowledge
Qualification
Required
High school diploma or equivalent
3+ years of legal practice assistant experience required
Litigation experience required
Highly proficient in Microsoft Office software programs
Ability to learn and apply practice group and/or firm specific software programs, including the CST workflow application, at a proficient level
Ability to work independently and collaboratively within a team structure
Ability to carry out instructions furnished in written, oral or diagram form
Ability to deal with problems involving several concrete variables in standardized situations
Ability to cooperate, work and communicate effectively and professionally with Firm clients and Firm personnel at all levels on the telephone, by e-mail as well as in-person
Ability to organize and prioritize numerous tasks and complete them under time constraints
Ability to work in a fast-paced environment and shift attention from one area of work to another quickly and effectively
Ability to handle confidential information
Benefits
Health care coverage (medical, dental, and vision)
Life insurance
Short- and long-term disability
Paid parental leave
Employee wellbeing and EAP programs
Paid time off
401(k) retirement plan with employer matching and profit-sharing
Company
FBT Gibbons
FBT Gibbons LLP is a national law firm focused on serving companies operating and investing in the middle market.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Cindy Thurston Bare
Chief Data and Innovation Officer
Recent News
2026-01-20
Mergers & Acquisitions
2025-10-28
Company data provided by crunchbase