Zahn Law Global, LLP · 3 days ago
Legal Billing & Operations Coordinator
Manhattan, NY
Part-time
Onsite
Mid, Senior Level
$30/hr - $30/hr
5+ years expZahn Law Global, LLP is seeking a highly organized and detail-oriented Legal Billing & Operations Coordinator to support their team with financial and administrative tasks. The role involves managing bookkeeping, client invoicing, and administrative coordination for client onboarding and office support.
AdviceLegalProfessional Services
Hiring Manager
Sandy Srebnick
Responsibilities
Manage day-to-day bookkeeping tasks using QuickBooks
Prepare and send client invoices accurately and on schedule
Monitor accounts receivable and follow up on outstanding payments
Assist with billing processes and expense tracking
Review and edit pre-bills in a timely manner
Submit invoices through electronic billing systems (Lean Law)
Handle billing discrepancies or disputes
Communicate with attorneys regarding time entries and billing matters
Manage client billing guidelines and ensure compliance
Report on billing metrics for management
Enter and maintain attorney and staff time records in Lean Law to ensure accuracy and timeliness
Conduct periodic reviews of time entries to verify billing integrity and compliance
Support attorneys and staff with questions related to timekeeping or billing entries
Oversee the administrative aspects of new client onboarding, including collecting client confidential information, setting up new matters in Lean Law, QuickBooks and the firm’s client Shared Drive
Coordinate with attorneys to finalize and send out engagement letters via DocuSign and retainer requests via Lean Law
Ensure all required client documentation is complete, accurate, and properly filed
Communicate with clients to facilitate a smooth onboarding experience and address initial billing or administrative questions
Maintain accurate records of client data and billing arrangements
Schedule and coordinate internal and external calls, meetings, and Zoom calls for the Partners and the COO
Maintain shared calendars and ensure timely communication of meeting logistics
Provide administrative support to firm leadership as needed
Qualification
Required
Minimum 5 years of bookkeeping experience, preferably in a professional services or legal environment
Intermediate knowledge of Lean Law, QuickBooks, Excel, PowerPoint and WORD
Exceptional attention to detail and strong organizational skills
Ability to handle sensitive information with discretion
Professional demeanor and excellent communication skills
Self-starter who can work independently and manage multiple priorities
Associate degree required
Preferred
Four-year degree preferred
Mandarin speaking and writing skills are a plus
Company
Zahn Law Global, LLP
Zahn Law Global, LLP (ZLG) is a boutique, cross-border, diverse-owned law firm located in the heart of New York City that was created to be a gateway to premiere legal and tax experts.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Bari Zahn
Founder & Managing Partner
Polina Parusis, Esq.
Partner
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