University of Notre Dame · 23 hours ago
Dual Career and PostDoc Recruitment Specialist
Notre Dame, IN
Full-time
Onsite
Mid Level
$75K/yr - $75K/yr
3+ years expThe University of Notre Dame is a vibrant, mission-driven community committed to fostering an environment of care. The Dual Career & Post Doc Recruitment Specialist plays a critical role in recruiting and retaining top faculty and staff talent by providing dual-career support services and operational support for postdoctoral recruitment activities.
Higher Education
Responsibilities
Serve as a primary point of contact for dual-career partners of faculty and staff candidates and new hires
Provide individualized career coaching, including:
Resume and CV review and refinement
Interview preparation and job search strategy
Career pathway exploration (academic and non-academic)
Facilitate professional networking opportunities by connecting partners to:
University departments and hiring managers
Regional employers, community organizations, and professional associations
Develop and maintain knowledge of the regional labor market, employment trends, and community resources
Coordinate discreetly and confidentially with academic units, HR Partners, and external employers as appropriate
Create and maintain dual-career resource materials, guides, and referral networks
Track service utilization and outcomes to support continuous improvement and reporting
Provide operational and administrative support for postdoctoral recruitment efforts, including:
Posting and maintaining postdoctoral opportunities within the ATS (SmartRecruiters)
Coordinating and distributing job advertisements via Job Elephant
Facilitate candidate engagement processes, including:
Sending and managing Spark Hire one-way video interview requests
Coordinating candidate communications and timelines
Assist with reference check coordination and documentation
Partner with Talent Acquisition colleagues and academic units to ensure consistent, equitable, and timely recruitment processes
Contribute to process improvement initiatives that enhance recruitment efficiency and candidate experience
Work closely with:
Faculty Recruitment and Talent Acquisition teams
HR’s People and Culture Team
Deans, department chairs, and search committee administrators
Regional Careers Networking Group
Provost Office partners, as applicable
Qualification
Required
Bachelor's degree (4 years)
3 to 4 years relevant experience in talent acquisition, faculty recruitment, career development or similar
Demonstrated experience providing career coaching, resume review, or job search support
Strong interpersonal skills with the ability to build trust and maintain confidentiality
Excellent written and verbal communication skills
Ability to manage multiple priorities and stakeholders in a fast-paced environment
Proficiency with applicant tracking systems, video interviewing platforms, and standard office technology
Company
University of Notre Dame
In addition to having a successful career as a researcher, school psychologist, and academic professional,
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$5MKey Investors
Lilly Endowment
2026-01-23Grant· $5M
Leadership Team
Matthew Nguyen
Co-Founder of Notre Dame Adult Education Alliance (Ad-Ed)
Mariette Quinn
Advisor to Chief Information Officer/VP of OIT
Recent News
Inside INdiana Business
2026-01-13
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