Town of Vail · 1 day ago
Senior Payroll Specialist
Vail, CO
Full-time
Onsite
Mid, Senior Level
$31.35/hr - $39.19/hr
3+ years expThe Town of Vail is seeking a highly skilled and detail-oriented Senior Payroll Specialist to support our Finance Department. This role involves processing bi-weekly payroll, handling complex payroll scenarios, and maintaining the Town’s payroll system while ensuring compliance and confidentiality.
Government Administration
Responsibilities
Process semi-weekly payroll for all employees, including hourly, police, fire, and exempt administrative staff
Calculate and process overtime, holiday pay, variable overtime, and premium pay rates according to town policies
Coordinate with HR to maintain accurate employee records, including personnel payroll files
Assist with processing enrollments, terminations, and status changes
Ensure compliance with pension contributions, reporting requirements, and member services
Process pension transmittal files and wire transfers
Process pension-related inquiries and coordinate with account representatives
Process wage garnishments, tax levies, advances, and other payroll deductions
Maintain accurate records and ensure proper remittance to appropriate agencies
Assist with outsourced preparation and filing quarterly payroll tax reports, including federal and state requirements
Complete year-end tax processing through the third-party (ADP) portal
Reconcile payroll accounts and prepare payroll-related journal entries
Coordinate with the Accounting Manager to ensure accurate financial reporting
Respond to employee inquiries regarding pay, leave balances, pay-related corrections, and payroll-related matters
Provide excellent customer service while maintaining confidentiality
Support time and attendance tracking systems and processes
Coordinate with supervisors to resolve discrepancies and ensure accurate time reporting
Stay current with federal and state payroll laws, regulations, and best practices
Stay current with payroll system updates, maintain accurate system configurations, and troubleshoot errors
Set up and deploy new earnings and deductions pay codes as needed
Test and validate new pay and time codes in coordination with other departments
Assist with accounts payable and receivables, audit preparation, system implementations, and other projects as assigned by the Accounting Manager
Qualification
Required
Minimum of three years of relevant accounting and payroll processing experience
Strong analytical abilities and meticulous attention to detail
Advanced proficiency with Microsoft Excel and financial software
Understanding of accounting functions (AP, AR, payroll)
Strong written and verbal communication skills
Ability to work independently, stay organized, and manage multiple deadlines
Preferred
Experience with Workday payroll software
Knowledge of governmental accounting
Payroll certification and/or a Bachelor's degree in Accounting
Experience in government accounting
Workday payroll experience
Company
Town of Vail
Town of Vail has been review and certified as a Great Place to Work® for our workplace culture.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Gabriela Avila
Human Resources Business Partner
Kelly Washburn
Human Resource Business Partner
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