Stony Brook University · 12 hours ago
Business Operations Coordinator
Stony Brook, NY
Full-time
Onsite
Mid Level
$60K/yr - $72K/yr
3+ years expStony Brook University is seeking a Business Operations Coordinator to support the Division of Enterprise Risk Management. The role involves coordinating budgetary functions and providing administrative support to ensure compliance with university policies and financial guidelines.
Higher Education
No H1B
Responsibilities
Coordinate and organize all employment transactions
Create and maintain electronic filing systems
Provide direct administrative and budgetary support for ERM and Access Control, R&D and IT leadership
Navigate financial databases to produce various reports
Analyze data for accuracy and make recommendations for improvements as needed
Process, track, and follow up on Allocation, PDME, and Journal Transfer requests
Review and process personnel appointments to ensure compliance within approved budget allocations
Review, process, and reconcile administrative and project-related expenses
Manage the Position Compensation Request (PCR) process to ensure compliance within approved budget allocations
Assist with the review, presentation and submission of budget requests
Coordinate and support departmental budget and procurement functions
Manage the Position Compensation Request (PCR) process to ensure compliance within approved budget allocations
Perform accounts receivable functions for the billing of services provided
Provide and maintain accurate inventory records
Ensure accuracy, maintenance and reconciliation of all funds, schedules, and subsidiary spreadsheets
Coordinate, track, and organize all employment related transactions
Create, implement and maintain an electronic filing system
Facilitate hiring requests via the applicable University system(s)
Support physical security Card Access system via assistance with database management
Maintain reporting and compliance deadlines for the department
Provide administrative support to the Director of ERM Business Operations and the Director of ERM Technology, Research & Development as needed
Liaison with the department representatives to ensure HR and Budget paperwork and procedures are completed accurately and in a timely manner
Coordinate and compile reporting requests, as needed
Attend any mandatory training and participate in all meetings as scheduled
Qualification
Required
Bachelor's degree (foreign equivalent or higher)
Three (3) years of full-time administrative experience
Experience with budget operations
Proficient experience working with word, spreadsheet management, and internet applications (i.e. Microsoft Word, Excel, PowerPoint, Adobe, and Google Workspace)
Must have, keep and maintain the appropriate valid NYS Driver's License; have a motor vehicle record which is free from major violations or a pattern of repeat violations
Preferred
Experience with financial databases and/or reporting
Knowledge of HR policies, procedures, and/or best practices
Previous experience with payroll processing document review (i.e. timesheets, overtime, accrual usage)
Experience working with SUNY or SUNY Stony Brook administrative environment
Experience with one or more of the following systems: PeopleSoft, Oracle, SUNYBI, SBU reporting, RF Business applications and/or CBM (Campus Budget Module)
Experience using an Employee Resource Planning (ERP) system
Benefits
$4,000 UUP annual location pay, paid biweekly
Company
Stony Brook University
The State University of New York at Stony Brook is New York’s flagship university and No. 1 public university.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Harold Paz, M.D., M.S.
EVP Health Sciences, Stony Brook University & Chief Executive Officer, Stony Brook Univ. Medicine
Jonas Almeida
Professor of Biomedical Informatics, Chief Technology Officer
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