St. Mary's University · 9 hours ago
Accounting Technician
San Antonio,TX,US
Full-time
Onsite
Entry Level
2+ years expSt. Mary's University is a Hispanic-Serving Institution seeking an Accounting Technician to support the finance department. The role involves managing accounts payable, processing transactions, maintaining vendor relationships, and ensuring compliance with financial policies.
Higher Education
No H1B
Security Clearance Required
Responsibilities
Manages the University's credit card program (via financial institution portal). Handles the processing of new card requests, setting up new users in the system, and assisting with credit limit changes
Manages the credit card transactions, employee travel reports and reimbursement requests using travel and expense management system (AmTrav and Emburse). Maintains database to track and monitor submission dates against deadlines
Acts as the primary administrator for expense management system (Emburse). Adds/deletes users, initiates program changes, and creates service tickets. Provides assistance and training on the travel and expense management system
Audits employee credit card transactions, verifies required documentation and receipts, and ensures compliance with business guidelines
Receives, reviews, and processes vendor invoices and expense reports for accuracy, documentation, and approval
Prepares and processes payment runs (checks, ACH, and wires). Monitors payment schedules to ensure timely disbursements and resolve any discrepancies
Processes and manages vendor records and ensure proper entry into the financial system. Validates and maintains records and resolves issues. Investigates variances, and supports month-end and year-end closing activities
Reviews and processes employee travel reimbursements, and non-travel expense reimbursements to ensure compliance with policy
Works with departments to resolve missing approvals, coding issues, or invoice discrepancies
Generates reminder emails and notifications to noncompliant employees of consequences for missed deadlines. Escalates issues to appropriate leadership
Generates reports, inputs data into automated systems, conducts specialized research and responds to inquiries
Assists with overseeing the distribution and execution of tasks assigned to student workers
Acts as back-up for the Accounts Payable Coordinator
Maintains office supplies (checking supply levels, anticipating needed supplies, placing orders and verifying receipt of supplies)
Performs other duties as assigned
Qualification
Required
High school diploma or GED required
Two (2) years of experience in accounting, accounts payable, customer service, or similar experience
Must clear and maintain a favorable background investigation and clearance
Must have valid driver's license, motor vehicle liability insurance and personal injury insurance; or have a self-reliant source of transportation to conduct business on a daily basis
Must have the ability to demonstrate basic to intermediate skills in MS Office (Word, Excel, and Outlook)
Must have excellent verbal and written communication skills; strong public relations and customer service skills with an ability to implement diplomacy and discretion at all times; ability to work effectively with communities across the university
Must have high ethical standards and a strong sense of confidentiality; ability to prioritize and manage multiple deadlines; thrive in a complex work environment; display solid problem solving and interpersonal skills; work well independently and as part of a team
Must have ability to demonstrate attention to detail and be able to organize workflow, coordinate activities, balance simultaneous projects without loss of efficiency in a multi-tasked environment, and manage multiple priorities to meet deadlines
Preferred
Experience with enterprise resource planning system (Banner), travel and expense management system (AmTrav, Emburse) or similar software, and/or higher education experience
Must have the ability to demonstrate intermediate to advanced level skills in MS Office (Word, Excel, Teams, Outlook and PowerPoint) including experience with virtual platforms such as Zoom, and applicable case management software
Bilingual Preferred (English/Spanish with the ability to understand and to make one's self understood to Spanish speaking individuals)
Company
St. Mary's University
St.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Celine Jacquemin
Special Assistant to the Provost for Partnerships
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