Perkins Eastman · 15 hours ago
Studio Administrator
Boston, MA
Full-time
Hybrid
Mid, Senior Level
$71K/yr - $83K/yr
5+ years expPerkins Eastman is a global architectural design practice focused on creating a positive impact through design. The Studio Administrator plays a key role in managing office operations and supporting the regional team to foster a collaborative and effective work environment.
ArchitectureGraphic Design
Responsibilities
Create positive first impressions when greeting our guests and provide exceptional hospitality level services during their visits
Responsible for the day-to-day operations of the office, including general office functions, maintaining office and pantry supply inventory, and providing general tidying and upkeep of the office
Review/approve local vendor invoices (for routine, contracted services)
Assist in preparing, monitoring and managing the annual office expense budget and prepare quarterly reporting, in coordination with Managing Principals and Regional Office Manager
Responsible for local onboarding and orientation of new employees to the Studio
Review/approve time sheets and expense reports in a timely fashion to ensure compliance with company policies, as well as assisting Principals with compiling receipts and submitting expenses
Coordinate/plan Studio-wide staff events (holiday parties, wellness events, workshops, presentations, etc.), in conjunction with Regional Office Manager and Managing Principals
Support Principals in tracking and maintaining architectural licenses in various states
Maintain Studio PTO calendar, seating plan, and phone listings
Collaborate with local team, as well as company-wide IT team, providing basic troubleshooting, including printer/toner issues, paper jams, setting up docking stations, etc
Assists with travel arrangements and coordination with travel agent, as needed
Coordinate with Regional Office Manager and provide back-up support, as needed, to Region-Wide Operations Team remotely
Support Managing Principals, Project Managers, and Regional Office Manager with additional tasks, as requested
Under direction of the Project Manager, assist with prime agreements, work authorizations, master agreements, certificate of insurance, W-9’s, etc
Maintain records archiving and retention process, with input from project managers
With Regional Office Manager, liaison with building management (building access, concierge, office cleaning, maintenance/repair, etc.)
Coordinate and facilitate with building management regarding events, fire drills, inspections, etc
Routinely compile list of maintenance repairs and coordinate with Regional Office Manager for resolution
Coordinate and schedule vendor activities, equipment servicing, and other office maintenance contractors, such as cleaners, etc
Qualification
Required
Associate or Bachelor's Degree required
Minimum of 5 years or more experience as Administrative Assistant, Office Administrator, or similar, for a small to medium size business entity
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Excellent organizational, time management, and communication skills
Ability to establish and enhance effective working relationships with co-workers
Be self-motivated with the ability to respond to issues of urgency, in a timely manner
Preferred
Experience with Architecture or Engineering firms preferred
Experience with Affinity Design Suite and Deltek Vision is a plus
Company
Perkins Eastman
Perkins Eastman is an international architecture, interior design, urban design, planning, landscape architecture, graphic design projects.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Andrew J. Adelhardt III
Co-CEO | General Counsel
Nick Leahy, AIA, LEED AP
Co-CEO, Executive Director
Recent News
2025-10-24
2025-09-06
2025-08-04
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