UCSF Health · 9 hours ago
Administrative Officer
San Francisco, CA
Full-time
Onsite
Senior Level
$79K/yr - $167K/yr
5+ years expUCSF Health is a leading healthcare provider dedicated to innovative patient care and advanced technology. The Administrative Officer will be responsible for managing the functions and operations of the Cross Bay Pediatric Prepare Clinics, providing administrative and analytical support, and collaborating with various stakeholders to ensure optimal pre-surgical preparation.
BiotechnologyEducationHealth CareHospitalMedical
Responsibilities
Prepare Program
Provides administrative & analytical support to UCSF Benioff Children’s Hospital Pediatric Prepare Cross-Bay Director and the Pediatric and Adult Prepare Director
Works closely with physicians, APPs, staff and all levels of management within UCSF Benioff Children’s Hospitals, UCSF Medical Center, UCSF Campus, outside agencies and the public
Provides direct administrative, project and program support to department leaders, performing full range of short- and long-term planning for the clinic, including but not limited to IT, facilities, department communications, human resources
Responsible for projects, programs, initiatives and proposals that are complex, broad in scope, requires data and situational analysis/evaluation, and related – but not limited to – UCSF Health’s True North Pillars and Strategic Priorities that have broad impact across departments and the health system: Patient Experience, Quality & Safety, People, Financial Strength, Strategic Growth, Learning Health System
Functions with a high degree of autonomy, advanced service orientation, understanding the requirements to prioritize issues according to urgency and allocation of time and resources
Must be proactive, confidential/discrete, demonstrate analytic acumen and exercise good judgment in selecting methodology, techniques and evaluation criteria for obtaining solutions and completing deliverables
Problem-solving frequently requires analysis of unique issues and problems without precedent and/or structure
Works independently but closely with department leadership, team members, and various organizational staff and faculty
Represents the UCSF Health system, departments and leaders in professional interactions and collaboration with all levels of internal and external faculty, staff, management and leadership
Functions with a high level of attention to detail, and must be capable of working in fast-paced, demanding, complex settings and environments
Qualification
Required
Bachelor's degree in related area and/or equivalent experience/training
5 or more years of experience collaborating with multiple surgical teams to ensure the best quality care for patients
5 or more years of experience with executing a variety of administrative operational activities such as event planning, brochure design, In-service Training workshops
5 years or more of experience in progressively responsible administrative support
5 or more years working in a pediatric pre-anesthesia clinic
Excellent interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills
In-depth knowledge of Pediatric Prepare workflows
Knowledge of common University-specific computer application programs
Small to mid-level project management skills
Ability to multi-task with demanding timeframes
Ability to use discretion and maintain confidentiality
Strong skills in short-term planning, analysis, problem-solving, and customer service
Ability to work independently, exercise their judgment to resolve administrative operational issues, and execute special projects assigned to them
Experience in health care industry
Solid analytical/problem-solving skills
Thorough knowledge of University rules and regulations, processes, protocols and procedures
Company
UCSF Health
UCSF Health offers healthcare services in the areas of cancer, heart disorders, neurological disorders, organ transplants, and more.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Elizabeth Engel
Vice President and Chief of Staff to the CEO
Suresh Gunasekaran
President & Chief Executive Officer
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