Biogensys · 1 day ago
Grants Management Specialist - I
Phoenix, AZ
Contract
Onsite
Entry Level
$17/hr - $17/hr
1+ years expBiogensys is seeking an organized and detail-oriented Administrative Assistant for the Office of Grants Management at the Maricopa County Department of Public Health. This role involves providing essential administrative support, managing calendars, and maintaining the SharePoint site to assist the grant and contract team in their operations.
ConsultingInformation Technology
Responsibilities
Provide data entry assistance related to PHIG, ARPA, Health Disparities, or ELC grants (e.g., quarterly progress reports, annual renewals)
Coordinate in-state and out-of-state travel for supervisors and managers in collaboration with the MCDPH Travel Coordinator
Serve as the Office of Grants Management’s SharePoint guru, responsible for maintaining and improving the OGM SharePoint site—including web page updates, file structure, naming conventions, and archiving
Collaborate with the Office of Procurement and Contracts (PAC) Unit to align and revise joint SharePoint sites for improved usability and integration
Manage and create the OGM master calendar; assist with meeting scheduling, room reservations, agenda preparation, and logistical support
Take meeting notes and provide general administrative support during internal and external meetings
Order business cards and office supplies (via WIST); track inventory and ensure organized supply storage
Submit telecom service and ergonomic assessment requests as needed. Track and manage assets and oversee supply cabinet inventory, including check-in/check-out procedures
Assist Grant/Contract Administrators with typing contracts and coordinating documentation for incoming grant opportunities
Schedule interviews and compile related materials and documentation
Maintain the OGM Unit Manager’s calendar and assist in preparing PowerPoint presentations and related materials
Distribute monthly Board of Supervisors (BOS) agendas and maintain records of BOS actions
Perform other administrative duties as assigned
Qualification
Required
Provide data entry assistance related to PHIG, ARPA, Health Disparities, or ELC grants (e.g., quarterly progress reports, annual renewals)
Coordinate in-state and out-of-state travel for supervisors and managers in collaboration with the MCDPH Travel Coordinator
Serve as the Office of Grants Management's SharePoint guru, responsible for maintaining and improving the OGM SharePoint site—including web page updates, file structure, naming conventions, and archiving
Collaborate with the Office of Procurement and Contracts (PAC) Unit to align and revise joint SharePoint sites for improved usability and integration
Manage and create the OGM master calendar; assist with meeting scheduling, room reservations, agenda preparation, and logistical support
Take meeting notes and provide general administrative support during internal and external meetings
Order business cards and office supplies (via WIST); track inventory and ensure organized supply storage
Submit telecom service and ergonomic assessment requests as needed. Track and manage assets and oversee supply cabinet inventory, including check-in/check-out procedures
Assist Grant/Contract Administrators with typing contracts and coordinating documentation for incoming grant opportunities
Schedule interviews and compile related materials and documentation
Maintain the OGM Unit Manager's calendar and assist in preparing PowerPoint presentations and related materials
Distribute monthly Board of Supervisors (BOS) agendas and maintain records of BOS actions
Perform other administrative duties as assigned
MS Office 365, Word, Excel, Outlook, PowerPoint, Teams, SharePoint
High school diploma or GED required
At least one year of clerical, administrative support, or office coordination experience
Preferred
Experience using or familiarity with the Maricopa County Board of Supervisors' Agenda Management System (Hyland), Advantage Financial, OnBase, and Business Objects
Experience with Microsoft Planner
High-level experience in SharePoint
Experience working in a government or public health environment
Associate's degree in business administration, Office Management, or related field preferred
2 years clerical, administrative support, or office coordination experience
Company
Biogensys
Biogensys provides easily manageable recruiting and staffing services that are tailored to business needs.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase