Texas Biomedical Research Institute · 1 day ago
Administrative Assistant - Facilities
San Antonio, TX
Full-time
Onsite
New Grad, Entry LevelTexas Biomedical Research Institute is pioneering scientific research to protect global health from infectious diseases. They are seeking a highly organized Administrative Assistant to support senior leadership in the Facilities team by managing day-to-day administrative tasks and ensuring smooth operations across the team.
BiotechnologyEducationHealth CareMedical
Responsibilities
Provide comprehensive administrative support to three Directors and the VP, including calendar management, scheduling, and meeting coordination
Proactively manage competing priorities to ensure leaders’ time is used effectively
Prepare agendas, presentations, reports, and other materials as needed
Coordinate meetings, including logistics, room bookings, virtual setup, visitor management, and follow-up actions
Handle correspondence, email management, and document organization
Process expense reports, invoices, purchase requisitions, and IT work orders
Maintain confidential and sensitive information with discretion
Identify opportunities to streamline administrative processes and improve efficiency
Qualification
Required
Requires a high school diploma or GED
Proven experience as an Administrative Assistant or Executive Assistant supporting senior leadership
Strong organizational and time-management skills with the ability to manage shifting priorities
Excellent written and verbal communication skills
High level of professionalism, discretion, and reliability
Proficiency in Microsoft Office and Dropbox
Ability to work independently and anticipate leadership needs
Familiarity with expense management and scheduling tools
Experience in a fast-paced organization
Preferred
Associate's Degree or Bachelor's Degree preferred
Benefits
Comprehensive health, dental, vision, and life insurance plans for you and your family (including your pets!).
Competitive employer-funded retirement plan with 6% contributions starting on day one, increasing with years of service.
Generous paid time off, including 14 paid holidays and a paid Winter Recess (last week of December until New Year’s).
On-site medical clinic, wellness incentives, and paid prescription drug resources to support your health.
On-site gym and wellness programs to help you stay active.
Flexible work arrangements designed to support work-life balance.
We offer a relaxed dress code so you can feel comfortable and be yourself at work.
Dynamic learning environment with professional development, mentorship, tuition reimbursement, and leadership programs to help you grow.
Company
Texas Biomedical Research Institute
Texas Biomedical Research Institute is Saving Lives With the Power of Scientific Discovery.
Founded in 1941
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$9MKey Investors
"US Department of Commerce, Economic Development Administation"National Institutes of HealthNational Institute of Diabetes and Digestive and Kidney Diseases
2024-05-14Grant· $2.5M
2022-10-24Grant· $3.5M
2018-11-27Grant· $3M
Leadership Team
Madeleine Dionne
Executive Assistant to the President & CEO
Recent News
2026-01-16
News-Medical.Net
2026-01-16
Company data provided by crunchbase