Vectra AI · 1 day ago
Office Manager and Administrative Assistant
Austin, TX
Full-time
Onsite
Entry, Mid Level
$59K/yr - $70K/yr
2+ years expVectra AI is the leader in AI-driven threat detection and response for hybrid and multi-cloud enterprises. The Office Manager is responsible for day-to-day office management activities, ensuring a welcoming and efficient office experience while also providing administrative assistance to executives.
Artificial Intelligence (AI)Cloud SecurityCyber SecurityNetwork SecuritySoftware
Responsibilities
Greet guests and visiting employees
Receive, scan and distribute mail
Oversee inbound and outbound package shipments; coordinate with local Austin staff for any major deliveries
Maintain general office supplies, snacks/drinks
Serve as main point of contact with the building management, maintenance staff, and repair vendors
Manage lunch/catering orders for team meetings and events (if not handled by EA)
Answer the phone, deliver messages, and forward voice mails to relevant parties
Assist with meeting scheduling and conference room booking when necessary
Maintain kitchen supplies including drinks, snacks, utensils, and related supplies, including management of 3rd party suppliers
Provide light janitorial oversight (making sure the kitchen is in order, conference rooms tidy); work with building janitorial providers on any issues or larger cleaning efforts
Calendar / schedule support in collaboration with other Executive and Administrative Assistants at the company
Travel management: flight / hotel / car booking, rescheduling, etc
Assistance with planning meetings and events, including space procurement, catering, and other logistics
Assist with expense reporting submissions and policy compliance
Qualification
Required
2+ years prior experience in office management, operations, and/or administration
Excellent written and verbal communication skills; demonstrated positive, engaging, and warm demeanor
Ability to work effectively in a fast-paced environment with demanding and/or shifting deadlines
Demonstrated proficiency in Microsoft Office applications, including Outlook calendar / email, Word and Excel
Strong multitasking and problem-solving capabilities
Great listening skills; ability to sense and respond promptly to employees' needs
Proactive, solutions-focused attitude
Benefits
Health care insurance
Income protection / life insurance
Access to retirement savings plans
Behavioral & emotional wellness services
Generous time away from work
Comprehensive employee recognition program
Company
Vectra AI
Vectra AI develops an AI-driven integrated attack signal for threat detection and response.
501-1000 employees
H1B Sponsorship
Vectra AI has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (6)
2023 (2)
2022 (7)
2021 (10)
2020 (3)
Funding
Current Stage
Late StageTotal Funding
$352.54MKey Investors
TCVAtlantic BridgeWipro Ventures
2021-04-29Series F· $130M
2019-06-10Series E· $100M
2018-02-21Series D· $36M
Leadership Team
Hitesh Sheth
CEO
Oliver Tavakoli
CTO
Recent News
Help Net Security
2026-01-23
Best Endpoint Protection Security (EPP) Tools, Software, Solutions & Vendors
2025-12-20
Company data provided by crunchbase