WWU College of Business & Economics · 4 hours ago
Fiscal Technician 3-Accounts Payable
Bellingham, WA
Full-time
Hybrid
Entry, Mid Level
$3,864/mo - $4,914/mo
2+ years expWestern Washington University is nationally recognized for its educational programs, students, and faculty. The Fiscal Technician 3—Accounts Payable is responsible for providing advanced fiscal support functions within the Accounts Payable unit, ensuring compliance with regulations while processing complex transactions such as vendor payments and employee reimbursements.
Higher Education
Responsibilities
Review, verify, and process invoices, purchasing card transactions, travel reimbursements, honoraria, and independent contractor payments
Match invoices to purchase orders, contracts, and receive reports in accordance with institutional procurement policies
Ensure payments comply with state and university regulations, including allowable expenses, chart-of-account coding, and grant restrictions
Prepare invoices for payment batches including ACH, checks, wires, and refunds
Responsible for incoming mail from external sources and distributes to appropriate recipients
Maintain documentation in accordance with internal controls, audit requirements, and retention schedules
Review transactions for proper approvals and compliance with institutional travel and purchasing policies
Serve as a resource for internal and external customers regarding accounts payable processes, payment status, and policy interpretation
Collaborates with Procurement, Budget, Grants Administration, and departmental units to resolve fiscal issues
Provide guidance or workflow support to fiscal staff and student employees
Reconcile vendor statements and outstanding payables; investigate and resolve discrepancies
Monitor open encumbrances, unmatched receipts, and invoice exceptions
Support fiscal year-end close activities, including accruals, lapse reporting, and preparing documentation for external and state auditors
Utilize spreadsheets, databases, and reporting tools to track payable activity and ensure data accuracy
Assist with testing upgrades or new modules in the financial management system
Recommend improvements to enhance compliance, efficiency, and service quality
Work with ERP platforms and procurement systems such as Jaggaer
Qualification
Required
Two or more years of fiscal/accounting experience, including accounts payable; OR
Equivalent education/experience such as coursework or a certificate in accounting, business administration, or finance
Knowledge of fund accounting and public higher education financial policies
Understanding of accounts payable procedures, audit controls, and purchasing/travel regulations
Demonstrated ability to analyze financial data, reconcile discrepancies, and interpret policy
Competence with ERP systems (Workday, Banner, PeopleSoft, Jaggaer, etc.) and Microsoft Excel
Demonstrated strong communication, organizational, and customer service skills
Ability to maintain accuracy while managing high transaction volume and multiple deadlines
Ability to work independently and develop collaborative relationships that are equitable and inclusive for individuals from diverse social identities and backgrounds
Preferred
Experience in public sector or higher education fiscal operations
Benefits
Benefits Overview for Classified Positions
This position is part of bargaining unit A and is covered by the collective bargaining agreement with Washington Federation of State Employees.
Company
WWU College of Business & Economics
Welcome to Western Washington University’s College of Business and Economics! In a gorgeous setting within view of the Salish Sea, CBE faculty approach business in a way that will benefit people, the planet and profits.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase