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Commonwealth of Pennsylvania · 14 hours ago

Administrative Officer 2 - Public Utility Commission

Dauphin County, PA

Part-time

Hybrid

Mid Level

3+ years exp

The Commonwealth of Pennsylvania is seeking a skilled Administrative Officer to support the Bureau of Consumer Services. This role involves HR coordination, administrative functions, and providing support to Bureau leadership while supervising administrative staff and ensuring compliance with procedures.

Non Profit

No H1B

Responsibilities

Ability to communicate clearly and professionally, both verbally and in writing, with consumers, utility executives, stakeholders, and Commission staff

Ability to use Microsoft Office applications, email systems, SAP, and Adobe Acrobat to perform daily administrative and analytical tasks

Ability to learn and use Commission systems, including Infomap, the Customer Account Information (CAI) system, and other internal applications

Ability to read, analyze, interpret, and summarize written correspondence, reports, and policy documents

Ability to compile, track, and analyze data, prepare reports, monitor expenditures, and present results in a clear and organized manner

Ability to review and process payroll, leave, overtime, and timesheets in accordance with SAP requirements and Commonwealth policies

Ability to coordinate and process staff travel, including booking arrangements and preparing expense reports in compliance with travel policies

Ability to learn, interpret, and apply Commonwealth, Commission, and Bureau policies and procedures to assigned duties

Ability to assign, review, and monitor the work of Administrative Assistants, provide training, and ensure adherence to established procedures and performance standards

Ability to maintain confidentiality of sensitive personnel, financial, and operational information in accordance with Commonwealth requirements

Ability to develop charts, tables, and visual materials to support reports, presentations, and decision making

Ability to operate standard office equipment, including printers, copiers, scanners, and telecommunication systems

Ability to maintain and update administrative manuals, procedures, and reference materials to ensure accuracy and accessibility

Ability to support COOP responsibilities, including maintaining continuity documentation and participating in planning activities

Regular attendance at your headquarters’ worksite or any assigned work location

Qualification

SAPData analysisPersonnel managementMicrosoft OfficeReport preparationCommunication skillsProblem solvingOrganizational skillsConfidentiality

Required

One year as an Administrative Officer 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration)

Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree

Any equivalent combination of experience and training

You must meet the PA residency requirement

You must be able to perform essential job functions