Doctor Lawn Landscape Management · 5 hours ago
Administrative Assistance
Great Falls, MT
Full-time
Onsite
Mid Level
$20/hr - $25/hr
3+ years expDoctor Lawn Landscape Management is dedicated to maintaining outdoor spaces with passion and professionalism. They are seeking a resourceful Administrative Assistant to manage office operations, support financial processes, and coordinate communications among staff and vendors.
Environmental EngineeringHorticultureLandscapingRecycling
Responsibilities
Manage office admin functions to keep work flowing efficiently
Own the purchase order system from creation through approval and filing
Monitor and respond to office requests, emails, and communications
Maintain organized and accurate electronic and physical filing systems
Draft, edit, and finalize internal documents, memos, and reports
Maintain and process accounts in QuickBooks
Coordinate vendor invoices, bill payments, and expense tracking
Reconcile accounts and assist with month-end close processes
Support payroll documentation and timesheet coordination
Operate and maintain systems including Fleetio (asset & fleet management)
Administer additional operating systems as needed (job scheduling platforms, CRM, team communication tools, etc.)
Train team members on system use and best practices
Troubleshoot user issues and follow up to resolution
Serve as a central point of contact between office staff, field crews, and vendors
Schedule meetings, appointments, and service calendars
Prepare correspondence and relay information internally and externally
Support HR admin including onboarding paperwork and tracking certifications/licenses
Qualification
Required
3+ years administrative experience (operations or office coordination preferred)
Strong QuickBooks experience (QuickBooks Online preferred)
Experience with Fleetio or similar fleet/asset management software
Comfortable with MS Office (Word, Excel, Outlook) and cloud-based platforms
Experience with purchase order creation and control
Ability to multitask in a dynamic environment
Reliable, with a professional demeanor
Preferred
Landscape/field services industry experience
Experience with additional software like scheduling/dispatch tools
CRM or project management familiarity
Benefits
Competitive pay
Supportive team culture
Opportunity for growth and cross-training
Meaningful work where you make an impact
Company
Doctor Lawn Landscape Management
At Doctor Lawn Landscape Services, we give our customers personalized, top-notch service and detailed, expert work in every task of landscape maintenance, in the effort to build strong, long-term relationships with customers that further the growth and profitability of the company.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase