General Logistics Systems Netherlands · 9 hours ago
EXECUTIVE ADMINISTRATIVE ASSISTANT
Mesa, AZ
Full-time
Onsite
Senior Level, Lead/Staff
$75K/yr - $95K/yr
10+ years expGeneral Logistics Systems US, Inc. is a major parcel service provider in Europe with operations in the USA. They are seeking an Executive Administrative Assistant to provide high-level administrative support to the President and Executive Leadership Team, ensuring effective communication and coordination across the organization.
Freight ServiceLogistics
Responsibilities
Provide full-spectrum executive administrative support to the President and Executive Leadership Team
Manage complex calendars, including scheduling across multiple time zones, prioritizing meetings, and resolving conflicts
Coordinate executive travel arrangements, including flights, lodging, ground transportation, and detailed itineraries
Prepare executives for meetings by assembling materials, agendas, briefing documents, and follow-ups
Draft, review, and manage high-level correspondence, presentations, and reports
Handle sensitive and confidential information with the highest level of discretion
Communicate professionally and effectively with senior leaders, board members, customers, and partners
Coordinate executive meetings, leadership offsites, board meetings, and special events
Track action items, deadlines, and follow-ups to ensure commitments are met
Support execution of strategic initiatives by managing logistics, documentation, and timelines
Anticipate executive needs and proactively resolve issues before they escalate
Partner with departments across the organization to ensure alignment with executive priorities
Act as a central point of coordination for leadership initiatives and communications
Assist with special assignments as needed
May be required to perform tasks beyond those explicitly listed in this role
Qualification
Required
Minimum 10 years of experience supporting a President/CEO and Executive Leadership Team
Proven experience working in a fast-paced, complex, and dynamic environment
Exceptional organizational, time-management, and multitasking skills
Highly professional demeanor with strong executive presence
Demonstrated ability to handle conflict, sensitive situations, and competing priorities with confidence and discretion
Outstanding written and verbal communication skills
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with collaboration tools
Ability to work independently, exercise sound judgment, and always maintain confidentiality
Experience supporting executives in logistics, transportation, supply chain, or operations-driven organizations
Experience coordinating board meetings and senior leadership events
Ability to work 40 hours per week or more if required
Ability to lift and/or carry up to 20 lbs. unassisted
May require repetitive use of arms, hands, and fingers
May require prolonged periods of sitting and/or driving throughout the workday
Willing to travel to various job sites and other locations
Valid driver's license and proof of insurability required when job duties require use of motor vehicle
Requires exercising discretion in the decision-making process and maintaining strict confidentiality concerning the vendor, employee and company proprietary related information
Company
General Logistics Systems Netherlands
GLS Netherlands is a subsidiary of the GLS Group.
201-500 employees
H1B Sponsorship
General Logistics Systems Netherlands has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (2)
2023 (2)
2022 (2)
2021 (1)
2020 (5)
Funding
Current Stage
Growth StageRecent News
2025-09-20
2024-11-21
Company data provided by crunchbase